Facilities & Vendor Operations Specialist

Jones Lang LaSalle Incorporated; Philippines; On-site; PHP 350,000 - 600,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Services Coordinator to manage facilities operations, coordinate administrative services, liaise with vendors, and oversee cost tracking and reporting. The role ensures seamless daily office services and vendor performance to support business activities.

The position requires strong organizational skills, experience with invoices and financial docs, and the ability to juggle multiple tasks across facilities, food service, transportation, and site

Qualifications

• Bachelor's degree required in Business Administration, Operations Management, or related field.
• 2-3 years of experience in service coordination, vendor management, or facilities operations.
• Experience managing vendor relationships and coordinating multiple services.
• Proficiency in Microsoft Excel for tracker maintenance and reporting.
• Experience processing invoices, accruals, and financial documentation.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Attention to detail when maintaining records and verifying costs.
• Good written and verbal communication skills.
• Experience with work order tracking platforms.
• Ability to work independently.

Responsibilities

• Handle coordination of facilities and administrative services for the account.
• Manage transportation requests, food orders, room reservations, merchandise distribution, and supplies inventory.
• Work with vendors, process financial documents, track deliveries, and maintain service records.
• Keep operations running smoothly by connecting building occupants, vendors, and internal teams.
• Process adhoc transportation requests from LOBs and coordinate with transportation vendors.
• Handle food service requests from quotation to delivery and prepare completion reports.
• Order Grab Food and Grab Mart CareKit items, prepare cost estimates, and track deliveries.
• Manage conference room reservations within the building facilities.
• Monitor BCP supplies inventory and prepare monthly reports for donation endorsements.
• Process RFPs, endorse paycycle documents to Finance, and coordinate GRN/SCR for invoices.

Skills

Vendor management

Facilities operations

Organizational skills

Written and verbal communication

Multitasking

Independent work

Education

Bachelor's degree in Business Administration / Operations Management or related field

Tools

Excel

Work order tracking platforms

Invoices/financial documentation systems

Job description

Jones Lang LaSalle Incorporated is seeking a Services Coordinator to manage facilities operations, coordinate administrative services, liaise with vendors, and oversee cost tracking and reporting. The role ensures seamless daily office services and vendor performance to support business activities.

The position requires strong organizational skills, experience with invoices and financial docs, and the ability to juggle multiple tasks across facilities, food service, transportation, and site