Facilities Coordinator

Jones Lang LaSalle Incorporated; Philippines; Remote; PHP 279,000 - 469,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Makati, Philippines, seeks a proactive Facilities Coordinator to be the first contact for our organization and ensure smooth facility operations. This dual-role combines front desk duties with facilities coordination, requiring strong communication and multitasking skills.

You will coordinate maintenance, manage vendors, oversee office supplies, and support health and safety procedures while delivering reliable administrative support to multiple departments.

Qualifications

• High school diploma or equivalent; associate degree or relevant certification preferred.
• Minimum 2-3 years of experience in reception, administrative support, or facilities coordination.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office equipment.
• Strong verbal and written communication skills with professional phone etiquette.
• Excellent organizational and time-management abilities with strong attention to detail.
• Ability to multitask effectively in a fast-paced environment while maintaining composure.
• Customer service-oriented mindset with a positive, can-do attitude.
• Basic understanding of building systems, maintenance requirements, and health and safety regulations.
• Problem-solving skills with ability to respond quickly to urgent situations.

Responsibilities

• Coordinate routine maintenance and repairs with vendors and service providers, tracking work orders through completion.
• Conduct regular inspections of office spaces, identifying and reporting maintenance needs or safety concerns.
• Manage office supplies inventory, placing orders as needed and maintaining adequate stock levels.
• Coordinate with cleaning services to ensure workspace cleanliness standards are maintained.
• Oversee vendor relationships including janitorial, security, catering, and maintenance contractors.
• Arrange and coordinate workspace setup for new employees including furniture, equipment, and supplies.
• Support health and safety compliance by maintaining emergency equipment, first aid supplies, and evacuation procedures.
• Manage access control systems, key distribution, and security badge administration.
• Maintain accurate records and documentation for facility operations, vendor contracts, and service agreements.
• Process invoices and purchase orders related to facilities and office operations.
• Assist with planning and coordination of company events, meetings, and conferences.
• Provide general administrative support to various departments as needed.
• Prepare reports on facilities usage, maintenance activities, and budget expenditures.

Skills

Communication

Organization

Multitasking

Phone etiquette

Problem solving

Customer service

Education

High school diploma or equivalent

Associate degree or relevant certification

Tools

Microsoft Office Suite

Office equipment

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position Overview

We are seeking a professional and proactive Facilities Coordinator to serve as the first point of contact for our organization while ensuring smooth facility operations. This dual-role position combines front desk responsibilities with facilities coordination, requiring excellent interpersonal skills, attention to detail, and the ability to manage multiple priorities effectively.

Key Responsibilities

• Coordinate routine maintenance and repairs with vendors and service providers, tracking work orders through completion.
• Conduct regular inspections of office spaces, identifying and reporting maintenance needs or safety concerns.
• Manage office supplies inventory, placing orders as needed and maintaining adequate stock levels.
• Coordinate with cleaning services to ensure workspace cleanliness standards are maintained.
• Oversee vendor relationships including janitorial, security, catering, and maintenance contractors.
• Arrange and coordinate workspace setup for new employees including furniture, equipment, and supplies.
• Support health and safety compliance by maintaining emergency equipment, first aid supplies, and evacuation procedures.
• Manage access control systems, key distribution, and security badge administration.

Administrative Support

• Maintain accurate records and documentation for facility operations, vendor contracts, and service agreements.
• Process invoices and purchase orders related to facilities and office operations.
• Assist with planning and coordination of company events, meetings, and conferences.
• Provide general administrative support to various departments as needed.
• Prepare reports on facilities usage, maintenance activities, and budget expenditures.

Required Qualifications

• High school diploma or equivalent required; associate degree or relevant certification preferred.
• Minimum 2-3 years of experience in reception, administrative support, or facilities coordination.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office equipment.
• Strong verbal and written communication skills with professional phone etiquette.
• Excellent organizational and time management abilities with strong attention to detail.
• Ability to multitask effectively in a fast-paced environment while maintaining composure.
• Customer service-oriented mindset with a positive, can-do attitude.
• Basic understanding of building systems, maintenance requirements, and health and safety regulations.
• Problem-solving skills with ability to respond quickly to urgent situations.

Preferred Qualifications

• Experience working in corporate office environments or commercial real estate settings.
• Familiarity with facility management software and visitor management systems.
• Knowledge of workplace health and safety standards and compliance requirements.
• Basic troubleshooting skills for common office equipment and technology.
• Previous vendor management or contract coordination experience.

Location

On-site –Makati, Philippines

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail].

This email is only to request an accommodation.