Facilities & Office Operations Coordinator (On-Site — Makati)

Jones Lang LaSalle Incorporated; Philippines; Remote; PHP 279,000 - 469,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Makati, Philippines, seeks a proactive Facilities Coordinator to be the first contact for our organization and ensure smooth facility operations. This dual-role combines front desk duties with facilities coordination, requiring strong communication and multitasking skills.

You will coordinate maintenance, manage vendors, oversee office supplies, and support health and safety procedures while delivering reliable administrative support to multiple departments.

Qualifications

• High school diploma or equivalent; associate degree or relevant certification preferred.
• Minimum 2-3 years of experience in reception, administrative support, or facilities coordination.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office equipment.
• Strong verbal and written communication skills with professional phone etiquette.
• Excellent organizational and time-management abilities with strong attention to detail.
• Ability to multitask effectively in a fast-paced environment while maintaining composure.
• Customer service-oriented mindset with a positive, can-do attitude.
• Basic understanding of building systems, maintenance requirements, and health and safety regulations.
• Problem-solving skills with ability to respond quickly to urgent situations.

Responsibilities

• Coordinate routine maintenance and repairs with vendors and service providers, tracking work orders through completion.
• Conduct regular inspections of office spaces, identifying and reporting maintenance needs or safety concerns.
• Manage office supplies inventory, placing orders as needed and maintaining adequate stock levels.
• Coordinate with cleaning services to ensure workspace cleanliness standards are maintained.
• Oversee vendor relationships including janitorial, security, catering, and maintenance contractors.
• Arrange and coordinate workspace setup for new employees including furniture, equipment, and supplies.
• Support health and safety compliance by maintaining emergency equipment, first aid supplies, and evacuation procedures.
• Manage access control systems, key distribution, and security badge administration.
• Maintain accurate records and documentation for facility operations, vendor contracts, and service agreements.
• Process invoices and purchase orders related to facilities and office operations.
• Assist with planning and coordination of company events, meetings, and conferences.
• Provide general administrative support to various departments as needed.
• Prepare reports on facilities usage, maintenance activities, and budget expenditures.

Skills

Communication

Organization

Multitasking

Phone etiquette

Problem solving

Customer service

Education

High school diploma or equivalent

Associate degree or relevant certification

Tools

Microsoft Office Suite

Office equipment

Job description

Jones Lang LaSalle Incorporated in Makati, Philippines, seeks a proactive Facilities Coordinator to be the first contact for our organization and ensure smooth facility operations. This dual-role combines front desk duties with facilities coordination, requiring strong communication and multitasking skills.

You will coordinate maintenance, manage vendors, oversee office supplies, and support health and safety procedures while delivering reliable administrative support to multiple departments.