Facilities & Admin Specialist - Hybrid, Global Impact

Ivoclar; Carmen; Hybrid; PHP 335,000 - 536,000; Full time

Benefits offered by this job

Hybrid setup

Learning and development opportunities

Attractive benefits

Job summary

Ivoclar Philippines is seeking a Facilities & Administration Associate to support workplace operations, administration services, vendor coordination, and a safe, compliant employee experience in a hybrid setup. Reporting to the Workplace Experience Manager, you will manage permits, licenses, PEZA and related compliance, oversee facility maintenance, office moves, asset management, and office supplies.

The ideal candidate is highly organized, detail‑oriented, and able to multi‑task in a

Qualifications

• Minimum 2 years in Facilities Management, Administration, Office Operations, Property Management, Workplace Experience or General Services.
• Experience in a multinational or corporate office environment is an advantage.
• Creative problem-solving, multi-tasking, prioritization, resourcefulness, adaptability, high EQ and integrity are valued.

Responsibilities

• Coordinate the processing and renewal of permits, licenses, and government compliance requirements (Business permit, BIR, FSIC, PEZA, BOI, etc.).
• Maintain records related to permits, contracts, inspections, and compliance activities.
• Support audits and compliance reviews as required.
• Experience in preparing and submitting PEZA permits, import/export documentation, and compliance reports.

Skills

Facilities management

Administration

Vendor coordination

Safety & compliance

Multitasking

Detail‑oriented

Tech-savvy

Tools

MS Office

Job description

Ivoclar Philippines is seeking a Facilities & Administration Associate to support workplace operations, administration services, vendor coordination, and a safe, compliant employee experience in a hybrid setup. Reporting to the Workplace Experience Manager, you will manage permits, licenses, PEZA and related compliance, oversee facility maintenance, office moves, asset management, and office supplies.

The ideal candidate is highly organized, detail‑oriented, and able to multi‑task in a