Facilities & Compliance Associate (PEZA & Admin)

Ivoclar Vivadent Services & Support, Inc.; Taguig; Hybrid; PHP 335,000 - 502,000; Full time

Benefits offered by this job

Training

Support

Compensation & Benefits

Tools

Working environment

Job summary

Ivoclar Vivadent Services & Support, Inc. is seeking a Facilities & Administration Associate to oversee workplace operations and administrative services, ensuring a safe, efficient, and positive employee experience.

You will report to the Workplace Experience Manager and handle facilities maintenance, vendor coordination, safety, and compliance activities to sustain readiness and standards. The role covers facilities operations, office services, compliance support, and vendor relations, with a

Qualifications

• Minimum of 2 years in Facilities Management, Administration, Office Operations, Property Management, Workplace Experience or General Services.
• Experience in a multinational or corporate office environment is an advantage.
• Strong problem-solving, multitasking, prioritization, adaptability, attention to detail, and integrity.
• Highly organized and pro-active in anticipating needs of others.
• Sound decision making skills.

Responsibilities

• Conduct regular workplace inspections for cleanliness, functionality, safety, and compliance.
• Coordinate preventive and corrective maintenance with internal stakeholders and service providers.
• Monitor facilities assets and recommend repair, replacement, or improvements.
• Support office renovations, relocations, workstation setups, and workplace enhancements.
• Maintain facility records and maintenance logs.
• Manage office supplies, pantry inventory, and facility consumables.
• Prepare purchase requisitions and coordinate purchase orders.
• Maintain facility-related records, contracts, permits, and administrative documentation.
• Assist in preparing reports and operational updates.
• Coordinate access cards, visitor passes, lockers, transportation and office access requirements.
• Coordinate vendor coordination and service quality inspections.

Skills

Organizational skills

Coordination skills

Attention to detail

Customer service orientation

Time management

Communication skills

Multitasking

Microsoft Office

Integrity & professionalism

Job description

Ivoclar Vivadent Services & Support, Inc. is seeking a Facilities & Administration Associate to oversee workplace operations and administrative services, ensuring a safe, efficient, and positive employee experience.

You will report to the Workplace Experience Manager and handle facilities maintenance, vendor coordination, safety, and compliance activities to sustain readiness and standards. The role covers facilities operations, office services, compliance support, and vendor relations, with a