Facilities & Admin Associate (BGC Taguig)

Ivoclar; Carmen; Hybrid; PHP 335,000 - 536,000; Full time

Benefits offered by this job

Hybrid setup

Learning and development opportunities

Attractive benefits

Job summary

Ivoclar Philippines is seeking a Facilities & Administration Associate to support workplace operations, administration services, vendor coordination, and a safe, compliant employee experience in a hybrid setup. Reporting to the Workplace Experience Manager, you will manage permits, licenses, PEZA and related compliance, oversee facility maintenance, office moves, asset management, and office supplies.

The ideal candidate is highly organized, detail‑oriented, and able to multi‑task in a

Qualifications

• Minimum 2 years in Facilities Management, Administration, Office Operations, Property Management, Workplace Experience or General Services.
• Experience in a multinational or corporate office environment is an advantage.
• Creative problem-solving, multi-tasking, prioritization, resourcefulness, adaptability, high EQ and integrity are valued.

Responsibilities

• Coordinate the processing and renewal of permits, licenses, and government compliance requirements (Business permit, BIR, FSIC, PEZA, BOI, etc.).
• Maintain records related to permits, contracts, inspections, and compliance activities.
• Support audits and compliance reviews as required.
• Experience in preparing and submitting PEZA permits, import/export documentation, and compliance reports.

Skills

Facilities management

Administration

Vendor coordination

Safety & compliance

Multitasking

Detail‑oriented

Tech-savvy

Tools

MS Office

Job description

Bring innovation to life

The Facilities & Administration Associate supports the delivery of workplace operations and administrative services that enable a safe, efficient, and positive employee experience.

Reporting to the Workplace Experience Manager, the role executes day-to-day facilities, administration, vendor coordination, workplace safety, and compliance activities to ensure workplace readiness, operational excellence, and adherence to company standards.

Your role

Compliance & Regulatory Support

• Coordinate the processing and renewal of business permits, licenses, and government compliance requirements (Business permit, BIR, FSIC, PEZA, BOI, etc.)
• Maintain records related to permits, contracts, inspections, and compliance activities.
• Support audits and compliance reviews as required.
• Experience in preparing and submitting PEZA permits, import/export documentation, and compliance reports

Facilities Operations

• Oversee facility maintenance, workplace inspections, office moves, and asset management.

Administration & Office Services

• Manage office supplies, procurement requests, records, visitor management, and employee workplace access requirements.

Vendor Coordination

• Manage service providers, monitor performance, and ensure compliance with company standards.

Workplace Experience Support

• Support employee engagement programs, onboarding logistics, workplace feedback initiatives, and service requests.

Workplace Safety & Emergency Preparedness

• Conduct safety inspections, maintain emergency readiness, support OSH compliance, and assist in emergency drills.

Reporting & Documentation

• Prepare operational reports, maintain records, track service requests, and elevate workplace-related issues when needed.

Your profile

• Must be amenable to work in BGC.
• Minimum of 2 years of experience in Facilities Management, Administration, Office Operations, Property Management, Workplace Experience or General Services.
• Experience in a multinational or corporate office environment is an advantage
• Should possess creative problem-solving skills, can multi-task, knows prioritization of tasks, resourceful, Adaptable, Flexible, tech-savvy, keen on details, has a high EQ (Emotional Quotient), understands proper etiquette, and has a high sense of integrity.
• Highly organized and pro-active in anticipating the needs of others.
• Sound decision-making skills.

What we offer

• A global, purpose-driven company with 3,700 employees.
• A culture of innovation and collaboration.
• Learning and development tailored to your growth.
• Attractive benefits.
• Hybrid setup.