Facilities & Executive Liaison Specialist

VIATechnik; Makati; On-site; PHP 420,000 - 680,000; Full time

Job summary

VIATechnik in Makati seeks a Facilities Coordinator to keep our workplace clean, safe, compliant, and ready for employees. You will be the main contact for building administration, contractors, vendors, and LGUs, and you will support senior leadership by setting up meetings and tracking action items.

Run daily workplace operations, manage preventive maintenance, and implement 5S and ISO-aligned processes. You will liaise with government offices for permits, assist office openings, and maintain

Qualifications

• Bachelor's degree or equivalent experience in a relevant field.
• 3+ years in facilities coordination, workplace operations, or office administration.
• Experience with building management and vendors.
• Experience liaising with government offices (LGUs) for permits.
• Strong organizational, communication, and problem-solving skills.

Responsibilities

• Run daily workplace operations including cleanliness, safety, supplies, and repairs.
• Manage preventive maintenance and track facility concerns until resolved.
• Implement and sustain 5S workplace standards and ISO-aligned processes.
• Liaise with building administration, contractors, and vendors; secure permits and maintain compliance docs with LGUs.
• Support office openings and expansions, including site due diligence, fit-out tracking, and readiness checks.
• Keep compliance documents and operational trackers audit-ready.
• Set up management committee and department head meetings: scheduling, rooms, calls, materials, food, and drinks.
• Take notes in executive meetings, prepare minutes, and follow action items through completion.
• Coordinate visitor schedules and on-site arrangements.

Skills

Organizational skills

Communication

Problem-solving

Education

Bachelor's degree

Tools

Microsoft Office

Job description

VIATechnik in Makati seeks a Facilities Coordinator to keep our workplace clean, safe, compliant, and ready for employees. You will be the main contact for building administration, contractors, vendors, and LGUs, and you will support senior leadership by setting up meetings and tracking action items.

Run daily workplace operations, manage preventive maintenance, and implement 5S and ISO-aligned processes. You will liaise with government offices for permits, assist office openings, and maintain