Executive Support & Operations Partner (Remote)

D2B; Metro Manila; Remote; PHP 837,000 - 1,116,000; Full time

Job summary

D2B is seeking an Executive Assistant to support a high-growth client in the property services sector. Hybrid remote with NZ hours, the role focuses on bringing order to inboxes, calendars, reports, and meetings, while providing broader administrative and digital support across the business.

You will act as the client’s operational right hand, coordinating meetings, agendas, minutes, and action items, producing polished documents, and helping streamline workflows.

Qualifications

• Proven EA/ops experience with calendar and inbox management.
• Excellent written English and document preparation skills.
• Experience coordinating with senior leaders or founders.
• Strong ability to create structured processes and reports.

Responsibilities

• Manage the client's inbox and calendar with prioritization.
• Plan daily/weekly priorities and ensure follow-ups.
• Prepare agendas, minutes, and action tracking for leadership meetings.
• Produce standardized letters and business documentation.
• Pull reports from internal systems and present data clearly.
• Support digital marketing tasks like Squarespace updates and LinkedIn drafting.

Skills

Inbox management

Calendar management

Written communication

Follow-up discipline

Executive support experience

Outlook

SharePoint

Microsoft 365

English proficiency

Presentation formatting

Tools

Squarespace

LinkedIn

ChatGPT

Job description

D2B is seeking an Executive Assistant to support a high-growth client in the property services sector. Hybrid remote with NZ hours, the role focuses on bringing order to inboxes, calendars, reports, and meetings, while providing broader administrative and digital support across the business.

You will act as the client’s operational right hand, coordinating meetings, agendas, minutes, and action items, producing polished documents, and helping streamline workflows.