Executive Assistant & Marketing Systems Coordinator Remote

D2B; Philippines; On-site; PHP 725,000 - 949,000; Full time

Job summary

D2B is seeking an Executive Assistant to support the Managing Director across the group, blending executive support with marketing coordination, website/content work, ERP/Odoo SH support, and process documentation.

You will help improve internal systems, produce professional business communications, and collaborate across multiple businesses. The role requires hands-on problem-solving and a proactive, detail-oriented approach.

Qualifications

• Minimum 5 years’ experience supporting Australian and/or New Zealand businesses.
• Experience in executive, operations, or coordination roles.
• Excellent written English with professional business communication.
• Experience with SME or owner-led businesses.
• Exposure to industrial, trade, technical product, distribution, engineering, or B2B environments is desirable.
• Experience using ERP systems, preferably Odoo/Odoo SH.

Responsibilities

• Support Marketing, Website & Content activities across the group.
• Coordinate ERP/Odoo SH setup, maintenance, and workflow improvements.
• Prepare contracts, letters, proposals, templates, and meeting packs.
• Track actions and follow up on tasks and project items.
• Coordinate with suppliers and external parties.
• Assist with project administration and day-to-day business support.

Skills

Executive support

Marketing coordination

Website content

ERP/Odoo SH

Process documentation

Project coordination

Business administration

Written English

Tools

Odoo SH

MS Office / Google Workspace

Job description

D2B is seeking an Executive Assistant to support the Managing Director across the group, blending executive support with marketing coordination, website/content work, ERP/Odoo SH support, and process documentation.

You will help improve internal systems, produce professional business communications, and collaborate across multiple businesses. The role requires hands-on problem-solving and a proactive, detail-oriented approach.