Strategic Executive Assistant to MD | Property Development

D2B; Philippines; Remote; PHP 577,000 - 824,000; Full time

Job summary

D2B is seeking an experienced Executive Assistant to support the Managing Director in a fast-paced property development and investment environment. You will manage complex schedules, prepare documents, and coordinate communications with consultants, partners, and authorities.

Based in New Zealand hours with NZ public holidays, this role focuses on escalating efficiency through proactive admin, AI tools, and careful handling of confidential information.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, Senior Administrator, or similar.
• Exceptional organisational and time-management skills.
• Excellent written and verbal English communication.
• Confident and professional telephone manner.
• High attention to detail and accuracy.
• Advanced Microsoft Office / Microsoft 365 capability.
• Strong diary and calendar management experience.
• Experience coordinating meetings and following up actions.
• Ability to manage multiple projects, priorities, and deadlines simultaneously.
• Confidence communicating with senior external stakeholders.
• Ability to work independently and make sensible decisions within the scope of the role.
• High level of professional discretion and confidentiality.
• Proactive working style with the ability to anticipate requirements.

Responsibilities

• Provide comprehensive executive support to the Managing Director.
• Manage diaries, meetings, appointments, and competing priorities.
• Coordinate domestic and international travel arrangements where required.
• Prepare correspondence, reports, presentations, and other business documents.
• Manage meeting preparation, agendas, notes, and follow-up actions.
• Track commitments and ensure important actions are completed.
• Assist with prioritising incoming communications and requests.
• Act as a key point of contact for internal and external stakeholders.
• Handle commercially sensitive and confidential information with complete discretion.
• Proactively identify opportunities to reduce the Managing Director's administrative workload.

Skills

Executive support experience

Organisation

English communication

Telephone manner

Attention to detail

MS 365 proficiency

Diary management

Meeting coordination

Multitasking

Stakeholder communication

Independent work

Discretion

Proactive work style

Tools

Microsoft 365

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Teams

Claude AI platforms

Cloud-based document management

Job description

D2B is seeking an experienced Executive Assistant to support the Managing Director in a fast-paced property development and investment environment. You will manage complex schedules, prepare documents, and coordinate communications with consultants, partners, and authorities.

Based in New Zealand hours with NZ public holidays, this role focuses on escalating efficiency through proactive admin, AI tools, and careful handling of confidential information.