Executive Support Officer

Eastvantage Group; Taguig; On-site; PHP 600,000 - 900,000; Full time

Job summary

Eastvantage Group is seeking an Executive Support Officer to assist the CEO, ensuring calendars, meetings, and travel are expertly managed. You will coordinate across internal teams, clients, and partners to keep priorities aligned and action items followed up.

You will prepare presentations, reports, and documents while handling emails with urgency and discretion. The role also involves tracking projects, organizing leadership events, and supporting ad hoc office tasks.

Qualifications

• Minimum of 5 years of experience supporting senior leadership, founders, or C-level executives.

Responsibilities

• Manage the CEO's calendar, meetings, travel arrangements, and daily priorities.
• Coordinate with internal teams, clients, and external partners to schedule meetings and follow up on action items.
• Prepare presentations, meeting notes, reports, and other business documents.
• Screen and manage emails, ensuring urgent matters are prioritized and addressed promptly.
• Track ongoing projects and help ensure deadlines and commitments are met.
• Organize leadership meetings, client discussions, and company events.
• Handle travel bookings, expense claims, and other executive administrative tasks.
• Maintain confidential documents and sensitive information with professionalism and discretion.
• Support general office coordination and assist with ad hoc projects as needed.

Skills

Calendar management

Organizational skills

Communication

Confidentiality

Problem-solving

Independent work

Travel coordination

Tools

Microsoft Office

Google Workspace

Notion

Asana

Monday.com

Presentation tools

Job description

We are looking for a highly organized, detail-oriented, and proactive Executive Support Officer to support the CEO of a fast-growing cyber compliance and security solutions company. If you thrive in a dynamic environment, excel at managing priorities, and enjoy keeping operations running seamlessly, we'd love to hear from you!

What You'll Do:

• Manage the CEO's calendar, meetings, travel arrangements, and daily priorities
• Coordinate with internal teams, clients, and external partners to schedule meetings and follow up on action items
• Prepare presentations, meeting notes, reports, and other business documents
• Screen and manage emails, ensuring urgent matters are prioritized and addressed promptly
• Track ongoing projects and help ensure deadlines and commitments are met
• Organize leadership meetings, client discussions, and company events
• Handle travel bookings, expense claims, and other executive administrative tasks
• Maintain confidential documents and sensitive information with professionalism and discretion
• Support general office coordination and assist with ad hoc projects as needed

What We're Looking For:

• Minimum of 5 years of experience supporting senior leadership, founders, or C-level executives
• Excellent organizational skills with the ability to manage multiple priorities simultaneously
• Strong verbal and written communication skills
• High attention to detail and a proactive approach to problem-solving
• Ability to work independently and confidently make day-to-day decisions
• Proficiency in Microsoft Office, Google Workspace, and presentation tools
• Strong sense of confidentiality and professionalism when handling sensitive information
• Familiarity with project management tools such as Notion, Asana, or Monday.com
• Experience in technology, cybersecurity, SaaS, or consulting companies is preferred