Executive Assistant

Novulutions Inc.; Taguig; On-site; PHP 600,000 - 900,000; Full time

Job summary

Novulutions Inc. is seeking an Executive Assistant to the CEO to provide high-level administrative support and coordinate activities within the executive office.

The ideal candidate will be proactive, organized, and capable of handling a wide range of executive support tasks for the IT-focused company. Responsibilities include managing the CEO’s calendar, coordinating meetings and travel, preparing documents and presentations, and liaising with internal and external stakeholders.

Qualifications

• Bachelor's degree in business/management or related field is required.
• Proven experience as an executive assistant, preferably in IT industry.
• Strong organizational and time-management abilities with multitasking capabilities.
• Excellent written and verbal communication skills.
• High discretion and confidentiality in handling information.

Responsibilities

• Manage and maintain the CEO's calendar and travel arrangements.
• Serve as primary point of contact between CEO and stakeholders.
• Prepare and edit correspondence, presentations, and documents for the CEO.
• Organize information and prioritize requests for timely responses.
• Coordinate executive meetings, agendas, minutes, and follow-up actions.
• Handle confidential information with professionalism.
• Conduct research and compile data for reports and projects as needed.
• Assist in planning and coordinating company events and activities.
• Perform other administrative duties to support the CEO and executive team.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Problem-solving

Discretion & confidentiality

Interpersonal skills

Education

Bachelor's degree in Business Administration/Management or related field

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Job description

About the role

The Executive Assistant to the CEO will provide high-level administrative support to the CEO, ensuring efficient operation and coordination of activities within the executive office. The ideal candidate will be proactive, organized, and capable of managing a wide range of administrative and executive support-related tasks.

Key responsibilities

• Manage and maintain the CEO's calendar, including scheduling appointments, meetings, and travel arrangements.

• Serve as the primary point of contact between the CEO and internal/external stakeholders.

• Prepare and edit correspondence, communication, presentations, and other documents on behalf of the CEO.

• Organize and prioritize incoming information and requests, ensuring timely responses and action.

• Coordinate and manage executive meetings, including preparing agendas, taking minutes, and following up on action items.

• Handle confidential information with discretion and maintain a high level of professionalism.

• Conduct research and compile data for reports, presentations, and projects as required.

• Assist in the preparation and coordination of company events and activities.

• Perform other administrative duties as assigned to support the CEO and executive team.

About you

• Bachelor's degree in Business Administration, Management, or a related field preferred.

• Proven experience as an executive assistant or similar role, preferably within the IT industry.

• Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

• High level of discretion and confidentiality.

• Strong problem-solving skills and the ability to work independently.

• Exceptional interpersonal skills and the ability to work effectively with diverse teams.