Executive Secretary

Pht Works Corporation; Rosario; On-site; PHP 223,000 - 357,000; Full time

Job summary

Pht Works Corporation in Rosario, Batangas seeks an organized Executive Secretary to support the executive team. You will manage calendars, arrange meetings, travel, prepare reports, and handle confidential documents with discretion.

You’ll draft correspondence, maintain filing systems, assist in events, and ensure deadlines with accuracy. Strong English communication and MS Office skills are essential.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Office Management, Secretarial Administration, Communications, or related field.
• 1–2 years of experience as Executive Secretary or Administrative Assistant is an advantage.
• Excellent verbal and written communication skills in English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational, time management, and multitasking abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the executive's calendar, appointments, meetings, and travel arrangements.
• Prepare, draft, proofread, and distribute correspondence, reports, and presentations.
• Organize and coordinate meetings, agendas, minutes, and action items.
• Screen and prioritize calls, emails, and visitors.
• Maintain confidential files, records, and documents.
• Arrange business travel and meeting logistics.
• Prepare expense reports and reimbursements.
• Monitor deadlines and ensure timely executive task completion.
• Maintain organized filing and document management system.
• Assist in organizing company events and special projects.
• Perform other administrative and executive support duties.

Skills

Excellent verbal and written English

Strong organizational skills

Time management

Multitasking

Discretion with confidential info

Independent work ability

Interpersonal skills

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Job description

Job Description

• Manage the executive's calendar, appointments, meetings, and travel arrangements.


• Prepare, draft, proofread, and distribute correspondence, reports, presentations, and other business documents.


• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.


• Screen and prioritize phone calls, emails, and visitors.


• Maintain confidential files, records, and executive documents.


• Arrange business travel, accommodations, and meeting logistics.


• Prepare expense reports, reimbursements, and other administrative documentation.


• Monitor deadlines and ensure timely completion of executive tasks and commitments.


• Maintain an organized filing and document management system.


• Assist in organizing company events, management meetings, and special projects.


• Perform other administrative and executive support duties as assigned.

Job Qualifications

• Bachelor's degree in Business Administration, Office Administration, Office Management, Secretarial Administration, Communications, or a related field.


• 1–2 years of experience as an Executive Secretary, Administrative Assistant, or Secretary is an advantage.


• Excellent verbal and written communication skills in English.


• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).


• Strong organizational, time management, and multitasking skills.


• High level of accuracy and attention to detail.


• Ability to handle confidential and sensitive information with discretion.


• Good interpersonal skills and a professional demeanor.


• Ability to work independently and prioritize tasks effectively.