Senior Executive Assistant & Office Coordinator

STARLIGHT Business Consulting Services, Inc.; Philippines; On-site; PHP 334,800 - 558,000; Full time

Job summary

A consulting firm in Metro Manila is seeking an administrative professional to coordinate meetings, manage correspondence, and maintain records for operational efficiency. The ideal candidate will hold a bachelor's degree and possess 3-5 years of relevant experience. Excellent communication and organizational skills, along with proficiency in Microsoft Office Suite, are essential. This is a full-time position for individuals seeking mid-senior level responsibilities.

Qualifications

• 3 to 5 years of experience in an administrative or secretarial role.
• Able to work independently and collaboratively.
• Maintains discretion and confidentiality.

Responsibilities

• Assist in scheduling meetings and events.
• Manage incoming and outgoing correspondence.
• Maintain and organize company files and records.

Skills

Proficient in Microsoft Office Suite

Strong organizational abilities

Excellent written and verbal communication skills

Attention to detail

Ability to multitask

Education

Bachelor's degree in any field

Job description

• Assist in scheduling and coordinating internal and external meetings, appointments, and company events.
• Manage all incoming and outgoing correspondence, including emails, phone calls, and physical mail, in a professional and timely manner.
• Maintain and organize company files, records, and documents, both physical and digital, ensuring accuracy and confidentiality.
• Prepare reports, memoranda, and presentations as required by management.
• Provide administrative support for drafting, proofreading, and formatting business documents.
• Assist in the preparation of meeting agendas and ensure accurate and timely documentation of minutes.
• Monitor and manage office supply inventory; process requests for replenishment when necessary.
• Welcome and provide assistance to office visitors, ensuring a courteous and professional experience.
• Coordinate and communicate with various departments to support operational efficiency and alignment.
• Perform other administrative duties and special tasks as may be assigned by senior management
• A bachelor's degree in any field (Business Administration or related course preferred).
• 3 to 5 yrs of experience in an administrative or secretarial role is an advantage.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities with keen attention to detail.
• Excellent written and verbal communication skills.
• Able to work independently and collaboratively within a dynamic environment.
• Maintains a high level of discretion and confidentiality in handling sensitive company information.
• Willing to learn, adapt, and take initiative in performing new tasks and responsibilities.