Executive Assistant for Executive Office

Kareila Management Corporation (S&R Membership Shopping); Philippines; On-site; PHP 350,000 - 650,000; Full time

Job summary

Kareila Management Corporation (S&R Membership Shopping) is seeking an Executive Assistant to support the Executive office by managing calendars, prioritizing communications, and coordinating meetings and travel. The role requires strong organizational and communication skills in a fast-paced environment.

The ideal candidate has a Bachelor's degree and proven administrative experience, with proficiency in MS Office and attention to detail.

Qualifications

• Bachelor’s degree in business administration, Communications, or a related field preferred.
• Proven experience as an executive assistant, administrative assistant, or similar role.
• Strong organizational and time-management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong problem-solving abilities and attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Manage and maintain the calendar, including scheduling appointments, meetings, and travel arrangements.
• Screen and prioritize incoming communications, including emails, calls, and correspondence.
• Prepare, review, and edit reports, presentations, and other documents for accuracy and clarity.
• Coordinate logistics for meetings, conferences, and events, including agenda preparation and follow-up actions.
• Serve as a liaison between the executive office and internal/external stakeholders.
• Handle confidential information with the highest level of discretion and professionalism.
• Assist in project management, tracking progress, and ensuring deadlines are met.
• Perform general administrative tasks such as filing, data entry, and office management

Skills

Organizational skills

Time management

Communication

MS Office

Attention to detail

Independent work

Stakeholder liaison

Education

Bachelor's degree

Related field preferred

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Job description

Job Objective:

To provide support to the Executive office in the various tasks that are necessary in maintaining a smooth and efficient workflow process.

Duties and Responsibilities:

• Manage and maintain the calendar, including scheduling appointments, meetings, and travel arrangements.

• Screen and prioritize incoming communications, including emails, calls, and correspondence.

• Prepare, review, and edit reports, presentations, and other documents for accuracy and clarity.

• Coordinate logistics for meetings, conferences, and events, including agenda preparation and follow-up actions.

• Serve as a liaison between the executive office and internal/external stakeholders.

• Handle confidential information with the highest level of discretion and professionalism.

• Assist in project management, tracking progress, and ensuring deadlines are met.

• Perform general administrative tasks such as filing, data entry, and office management

Job Qualifications:

• Bachelor’s degree in business administration, Communications, or a related field preferred.

• Proven experience as an executive assistant, administrative assistant, or similar role.

• Strong organizational and time-management skills with the ability to multitask effectively.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

• Strong problem-solving abilities and attention to detail.

• Ability to work independently and collaboratively in a fast-paced environment.