Executive Assistant

Crescendo Staffing and Business Consulting Inc.; Quezon City; On-site; PHP 334,800 - 669,600; Full time

Job summary

A leading staffing and consulting firm in Quezon City is seeking an experienced Executive Assistant to provide comprehensive administrative support to senior executives. The ideal candidate will excel in managing executive calendars, drafting correspondence, and coordinating travel arrangements. Candidates should have 2–5 years of experience in similar roles, possess strong organizational and communication skills, and be proficient in MS Office. This is an excellent opportunity to work in a dynamic environment with a focus on confidentiality and professionalism.

Qualifications

• 2–5 years of experience as an Executive Assistant or in a similar administrative role.
• Experience supporting senior leadership is an advantage.

Responsibilities

• Manage and maintain executive calendars and schedule meetings.
• Prepare and organize documents and reports for meetings.
• Handle email correspondence and screen calls.
• Book domestic and international travel.
• Assist in special projects and data gathering.

Skills

Organizational skills

Communication skills

MS Office proficiency

Multitasking abilities

Problem-solving skills

Attention to detail

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office Suite

Job description

Executive Assistant

The Executive Assistant provides high-level administrative support to senior executives by managing schedules, coordinating meetings, handling communications, and ensuring efficient daily operations. This role requires exceptional organizational skills, strong attention to detail, professionalism, and the ability to maintain confidentiality.

Key Responsibilities

Executive Support

• Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, presentations, and reports for meetings and executive reviews.
• Handle email correspondence, screen calls, and act as a point of contact between executives and internal/external stakeholders.
• Ensure executives are prepared with necessary materials and information before meetings and events.

Administrative Management

• Organize, prioritize, and follow up on projects, tasks, and deadlines.
• Draft letters, memos, minutes, and other communications.
• Maintain confidential records, files, and documentation with accuracy and discretion.
• Coordinate logistics for conferences, events, and team activities.

Communication & Coordination

• Liaise with internal departments, clients, and external partners on behalf of executives.
• Facilitate smooth information flow across departments and ensure timely follow-ups.
• Manage relationships with key stakeholders, ensuring professional and prompt communication.

Travel & Expense Management

• Book domestic and international travel, including flights, accommodations, visas, and itineraries.
• Track and process expense reports, reimbursements, and budget documentation.

Office & Project Support

• Assist in special projects, research, and data gathering as needed.
• Support team operations by ordering supplies, coordinating office resources, and improving administrative processes.
• Maintain a high level of professionalism and represent the executive in interactions.

Qualifications

Education

• Bachelor’s degree preferred (Business Administration or related field).

Experience

• 2–5 years of experience as an Executive Assistant or in a similar administrative role.
• Experience supporting senior leadership is an advantage.

Skills

• Outstanding organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
• Ability to handle confidential information with discretion.
• Strong problem-solving and decision-making skills.
• High attention to detail and accuracy.

Attributes

• Professional, composed, and reliable.
• Proactive and able to anticipate needs.
• Flexible and adaptable to fast-paced environments.
• Strong interpersonal skills and customer-service mindset.