Executive Assistant

Cosmetix Unlimited Inc; Philippines; On-site; PHP 360,000 - 600,000; Full time

Job summary

Cosmetix Unlimited Inc. is seeking a highly organized Executive Assistant to provide comprehensive administrative and operational support to senior executives.

The role requires handling sensitive information with discretion and coordinating multiple priorities in a fast-paced environment. The ideal candidate will possess a Bachelor's degree in business or a related field and at least 2 years of Executive/Administrative support experience, with strong communication and organizational skills and

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• 2+ years of experience as an Executive Assistant, Personal Assistant, or Administrative Assistant.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Ability to handle sensitive and confidential information with discretion.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage the executive's calendar, appointments, meetings, and travel arrangements.
• Screen calls, emails, and correspondence, responding on behalf of the executive when appropriate.
• Prepare reports, presentations, meeting agendas, and minutes.
• Coordinate internal and external meetings, events, and conferences.
• Organize and maintain files, records, and confidential documents.
• Monitor deadlines and ensure timely follow-up on action items.
• Liaise with internal departments, clients, suppliers, and external partners.
• Assist with project coordination and administrative tasks as assigned.
• Handle expense reports, reimbursements, and basic budget tracking.
• Perform other executive and administrative support duties as required.

Skills

Communication

Organization

Time management

Problem-solving

Discretion

Independent work

Education

Bachelor's degree in Business Administration/Management or related field

Tools

Microsoft Office

Google Workspace

Job description

Job Summary:
We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior executives. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities while maintaining confidentiality.

Key Responsibilities:

• Manage the executive's calendar, appointments, meetings, and travel arrangements.

• Screen calls, emails, and correspondence, responding on behalf of the executive when appropriate.

• Prepare reports, presentations, meeting agendas, and minutes.

• Coordinate internal and external meetings, events, and conferences.

• Organize and maintain files, records, and confidential documents.

• Monitor deadlines and ensure timely follow-up on action items.

• Liaise with internal departments, clients, suppliers, and external partners.

• Assist with project coordination and administrative tasks as assigned.

• Handle expense reports, reimbursements, and basic budget tracking.

• Perform other executive and administrative support duties as required.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field.

• At least 2 years of experience as an Executive Assistant, Personal Assistant, or Administrative Assistant.

• Excellent written and verbal communication skills.

• Strong organizational and time management abilities.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.

• Ability to handle sensitive and confidential information with discretion.

• Strong problem-solving skills and attention to detail.

• Ability to work independently and manage multiple priorities in a fast-paced environment.