Executive Assistant

Gastronova Hospitality Group Corp.; Philippines; On-site; PHP 420,000 - 650,000; Full time

Job summary

Gastronova Hospitality Group Corp. in the Philippines seeks an experienced Executive Assistant to provide high‑level administrative support to the executive, managing schedules, communications, meetings, and documents with discretion.

You will coordinate travel, prepare reports and presentations, and act as a liaison with internal and external stakeholders, ensuring timely completion of tasks in a fast-paced environment.

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• 3–4 years of relevant experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
• Excellent written and verbal communication skills.
• Strong organizational, time-management, and multitasking abilities.
• Proficient in Microsoft Office and other productivity tools.
• Highly professional, discreet, reliable, and detail oriented.
• Able to work independently and handle sensitive and confidential information.
• Strong interpersonal skills and ability to communicate effectively with executives, employees, and stakeholders.

Responsibilities

• Manage the executive’s calendar, appointments, meetings, and travel arrangements.
• Coordinate and prepare meetings, including agendas, presentations, minutes, and follow-up actions.
• Handle confidential documents, correspondence, and business information with discretion.
• Serve as a key point of contact between the executive and internal or external stakeholders.
• Prepare reports, presentations, letters, and other business documents.
• Monitor deadlines, commitments, and follow-up items to ensure timely completion.
• Coordinate with different departments to support executive-level projects and initiatives.
• Assist in organizing business meetings, events, and other executive engagements.
• Conduct research and gather information to support decision-making and business activities.
• Manage incoming communications and ensure important matters are properly addressed and escalated.
• Maintain an organized filing and document management system.
• Perform other duties and responsibilities as assigned by the executive.

Skills

Excellent communication

Strong organizational

Time management

Discretion

Multitasking

MS Office

Independent worker

Interpersonal skills

Education

Bachelor’s degree in Business Administration, Management, Communications, or related field

Tools

Microsoft Office

Job description

The Executive Assistant provides high-level administrative and organizational support to the executive, ensuring efficient management of schedules, communications, meetings, documents, and business-related activities. The role requires strong discretion, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage the executive’s calendar, appointments, meetings, and travel arrangements.

• Coordinate and prepare meetings, including agendas, presentations, minutes, and follow-up actions.

• Handle confidential documents, correspondence, and business information with discretion.

• Serve as a key point of contact between the executive and internal or external stakeholders.

• Prepare reports, presentations, letters, and other business documents.

• Monitor deadlines, commitments, and follow-up items to ensure timely completion.

• Coordinate with different departments to support executive-level projects and initiatives.

• Assist in organizing business meetings, events, and other executive engagements.

• Conduct research and gather information to support decision-making and business activities.

• Manage incoming communications and ensure important matters are properly addressed and escalated.

• Maintain an organized filing and document management system.

• Perform other duties and responsibilities as assigned by the executive.

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.

• 3–4 years of relevant experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar role.

• Excellent written and verbal communication skills.

• Strong organizational, time-management, and multitasking abilities.

• Proficient in Microsoft Office and other productivity tools.

• Highly professional, discreet, reliable, and detail oriented.

• Able to work independently and handle sensitive and confidential information.

• Strong interpersonal skills and ability to communicate effectively with executives, employees, and