Executive Personal Assistant - Calendar & Admin Pro

VA Masters; Dumaguete; On-site; PHP 300,000 - 540,000; Full time

Job summary

VA Masters in Dumaguete, Negros Oriental, seeks a highly organized Personal Assistant to manage day-to-day administration for a single executive. The role includes calendar management, inbox organization, filing, and tracking paperwork through to completion.

The ideal candidate is meticulous, dependable, and comfortable working directly with one person in a small setup. Strong English communication and online research skills are essential.

Qualifications

• Proven experience as personal or executive assistant
• Strong calendar management across time zones
• Confident inbox management and drafting professional replies
• Attention to detail with dates, names, numbers, and documents
• Discretion handling sensitive personal and financial information
• Experience with digital document organization (Drive/Dropbox)
• Working knowledge of Google Workspace and/or Microsoft Office
• Reliable, detail-oriented, and able to work independently
• Strong written and spoken English communication skills

Responsibilities

• Manage and maintain a busy personal calendar, scheduling and rescheduling appointments as priorities shift
• Coordinate and confirm appointments with third parties by email and phone
• Organize and monitor the inbox — sorting messages, flagging priorities, and drafting replies for review
• Set up and maintain calendar events, reminders, and recurring commitments so nothing is missed
• Prepare and file year-end paperwork and recurring administrative tasks ahead of deadlines
• Prepare, submit, and track insurance claims through to resolution, following up on outstanding items
• Build and maintain a clean, logical digital filing system for documents, receipts, and records
• Track open items and follow up proactively without needing to be chased
• Handle ad hoc personal administrative requests and online research as they come up

Skills

Personal assistant

Calendar management

Inbox management

Documentation filing

Discretion

Cross-timezone scheduling

Written English

Independent work

English communication

Tools

Google Workspace

Microsoft Office

Google Drive

Dropbox

Job description

VA Masters in Dumaguete, Negros Oriental, seeks a highly organized Personal Assistant to manage day-to-day administration for a single executive. The role includes calendar management, inbox organization, filing, and tracking paperwork through to completion.

The ideal candidate is meticulous, dependable, and comfortable working directly with one person in a small setup. Strong English communication and online research skills are essential.