Precision Personal Assistant: Calendar & Inbox Maestro

VA Masters; Navotas; On-site; PHP 279,000 - 502,000; Full time

Job summary

VA Masters in Navotas, Philippines is seeking a highly organized Personal Assistant to own day-to-day administration, including calendar and appointment management, inbox organization, and filing.

The ideal candidate is meticulous, dependable, and comfortable working one-on-one with the executive, handling sensitive information with discretion and delivering timely paperwork and insurance tasks.

Qualifications

• Proven experience as a personal assistant, executive assistant, or administrative assistant.
• Strong calendar and appointment management skills, including coordinating across time zones.
• Confident inbox management and the ability to draft clear, professional correspondence.
• Exceptional attention to detail — accuracy with dates, names, numbers, and documentation is essential.
• Comfortable handling sensitive personal and financial information with discretion.
• Experience with digital document organization and filing (Google Drive, Dropbox, or similar).
• Working knowledge of Google Workspace and/or Microsoft Office.
• Reliable, detail-oriented, and able to work independently.
• Strong written and spoken English communication skills.

Responsibilities

• Manage and maintain a busy personal calendar, scheduling and rescheduling appointments as priorities shift.
• Coordinate and confirm appointments with third parties by email and phone.
• Organize and monitor the inbox — sorting messages, flagging priorities, and drafting replies for review.
• Set up and maintain calendar events, reminders, and recurring commitments so nothing is missed.
• Prepare and file year-end paperwork and recurring administrative tasks ahead of deadlines.
• Prepare, submit, and track insurance claims through to resolution, following up on outstanding items.
• Build and maintain a clean, logical digital filing system for documents, receipts, and records.
• Track open items and follow up proactively without needing to be chased.
• Handle ad hoc personal administrative requests and online research as they come up.

Skills

Calendar management

Inbox management

Google Workspace

Document filing

Attention to detail

English communication

Discretion

Independent work

Tools

Google Drive

Dropbox

Microsoft Office

Job description

VA Masters in Navotas, Philippines is seeking a highly organized Personal Assistant to own day-to-day administration, including calendar and appointment management, inbox organization, and filing.

The ideal candidate is meticulous, dependable, and comfortable working one-on-one with the executive, handling sensitive information with discretion and delivering timely paperwork and insurance tasks.