Executive PA — Calendar & Inbox Management

Tavor Perry; Laoag; On-site; PHP 240,000 - 360,000; Full time

Job summary

Tavor Perry in the Philippines is seeking a highly organized Personal Assistant to manage day-to-day administration, including calendar and appointment management, inbox organization, and filing.

The role focuses on supporting one individual directly, requiring meticulous, dependable work, discretion with sensitive information, and the ability to operate independently while handling paperwork through to completion.

Qualifications

• Proven experience as a personal assistant, executive assistant, or administrative assistant.
• Strong calendar and appointment management across time zones.
• Confident inbox management and professional correspondence.
• Exceptional attention to detail with dates, names, numbers, and docs.
• Discretion handling sensitive personal and financial information.
• Experience with digital document organization and filing.
• Working knowledge of Google Workspace and/or Microsoft Office.
• Reliable, detail-oriented, independent worker.
• Strong written and spoken English communication.

Responsibilities

• Manage and maintain a busy personal calendar, scheduling and rescheduling appointments as priorities shift.
• Coordinate and confirm appointments with third parties by email and phone.
• Organize and monitor the inbox — sorting messages, flagging priorities, and drafting replies for review.
• Set up and maintain calendar events, reminders, and recurring commitments so nothing is missed.
• Prepare and file year-end paperwork and recurring administrative tasks ahead of deadlines.
• Prepare, submit, and track insurance claims through to resolution, following up on outstanding items.
• Build and maintain a clean, logical digital filing system for documents, receipts, and records.
• Track open items and follow up proactively without needing to be chased.
• Handle ad hoc personal administrative requests and online research as they come up.

Skills

Calendar management

Inbox management

English communication

Discretion

Digital filing

Google Workspace

Microsoft Office

Independent work

Time zone coordination

Tools

Google Drive

Dropbox

Job description

Tavor Perry in the Philippines is seeking a highly organized Personal Assistant to manage day-to-day administration, including calendar and appointment management, inbox organization, and filing.

The role focuses on supporting one individual directly, requiring meticulous, dependable work, discretion with sensitive information, and the ability to operate independently while handling paperwork through to completion.