Executive Personal Assistant: Calendar & Inbox Mastery

VA Masters; Dasmariñas; On-site; PHP 279,000 - 424,000; Full time

Job summary

VA Masters is seeking a highly organized Personal Assistant in Dasmariñas, Philippines to take ownership of day-to-day administration, including calendar management, inbox organization, and paperwork tracking. This one-on-one role focuses on supporting a single principal rather than a corporate team.

The ideal candidate is meticulous, dependable, discreet with sensitive information, and proficient with Google Workspace and Office apps.

Qualifications

• Proven experience as a personal assistant, executive assistant, or administrative assistant.
• Strong calendar and appointment management across time zones.
• Confident inbox management and professional correspondence drafting.
• Exceptional attention to detail with dates, names, and numbers.
• Discretion handling personal and financial information.
• Experience with digital document organization (Drive/Dropbox).
• Proficient in Google Workspace and/or Microsoft Office.
• Reliable, independent, and proactive worker.

Responsibilities

• Manage and maintain a busy personal calendar across time zones.
• Coordinate and confirm appointments by email and phone.
• Organize and monitor the inbox and draft replies.
• Set up calendar events, reminders, and recurring commitments.
• Prepare, file, and track paperwork to completion.
• Prepare and track insurance claims to resolution.
• Maintain a clean digital filing system for documents and receipts.
• Track open items and follow up proactively.
• Handle ad hoc personal admin requests and online research.

Skills

Executive support

Calendar management

Inbox management

Attention to detail

Discretion with sensitive information

Google Workspace proficiency

Microsoft Office proficiency

English communication

Tools

Google Drive

Dropbox

Google Workspace

MS Office

Job description

VA Masters is seeking a highly organized Personal Assistant in Dasmariñas, Philippines to take ownership of day-to-day administration, including calendar management, inbox organization, and paperwork tracking. This one-on-one role focuses on supporting a single principal rather than a corporate team.

The ideal candidate is meticulous, dependable, discreet with sensitive information, and proficient with Google Workspace and Office apps.