Personal Assistant: Calendar & Inbox Maestro

VA Masters; Puerto Princesa; On-site; PHP 246,000 - 469,000; Full time

Job summary

VA Masters in the Philippines seeks a highly organized Personal Assistant to own day-to-day administration. Duties include calendar management, inbox organization, document filing, and tracking paperwork through to completion in a single-person setting.

The role requires detail orientation, discretion with sensitive information, and independent work. Strong English communication is essential for effective coordination across time zones.

Qualifications

• Proven experience as a personal assistant, executive assistant, or administrative assistant.
• Strong calendar and appointment management across time zones.
• Confident inbox management and drafting professional replies.
• Exceptional attention to detail and accuracy.
• Discretion handling sensitive personal and financial information.
• Experience with digital document organization and filing (Google Drive, Dropbox, or similar).
• Working knowledge of Google Workspace and/or Microsoft Office.
• Reliable, detail-oriented, and able to work independently.
• Strong written and spoken English communication skills.

Responsibilities

• Manage and maintain a busy personal calendar, scheduling and rescheduling appointments as priorities shift.
• Coordinate and confirm appointments with third parties by email and phone.
• Organize and monitor the inbox - sorting messages, flagging priorities, and drafting replies for review.
• Set up and maintain calendar events, reminders, and recurring commitments so nothing is missed.
• Prepare and file year-end paperwork and recurring administrative tasks ahead of deadlines.
• Prepare, submit, and track insurance claims through to resolution, following up on outstanding items.
• Build and maintain a clean, logical digital filing system for documents, receipts, and records.
• Track open items and follow up proactively without needing to be chased.
• Handle ad hoc personal administrative requests and online research as they come up.

Skills

Personal assistant experience

Calendar management

Inbox management

Attention to detail

Discretion handling sensitive info

Drive/Workspace tools

Tools

Google Drive

Google Workspace

Job description

VA Masters in the Philippines seeks a highly organized Personal Assistant to own day-to-day administration. Duties include calendar management, inbox organization, document filing, and tracking paperwork through to completion in a single-person setting.

The role requires detail orientation, discretion with sensitive information, and independent work. Strong English communication is essential for effective coordination across time zones.