Executive Personal Assistant: Calendar & Admin Pro

Tavor Perry; Ozamiz; On-site; PHP 335,000 - 446,000; Full time

Job summary

Tavor Perry in Ozamiz, Philippines, is seeking a highly organized Personal Assistant to own day-to-day administration, including calendar management, inbox organization, document filing, and preparing and tracking paperwork through to completion.

The ideal candidate is meticulous, dependable, comfortable working directly with one person rather than a larger team, and capable of coordinating across time zones, drafting clear correspondence, and handling sensitive information with discretion.

Qualifications

• Proven experience as a personal assistant, executive assistant, or administrative assistant.
• Strong calendar and appointment management skills, including coordinating across time zones.
• Confident inbox management and ability to draft clear, professional correspondence.
• Exceptional attention to detail — accuracy with dates, names, numbers, and documentation.
• Comfortable handling sensitive personal and financial information with complete discretion.
• Experience with digital document organization and filing (Google Drive, Dropbox, or similar).
• Working knowledge of Google Workspace and/or Microsoft Office.
• Reliable, detail-oriented, and able to work independently.
• Strong written and spoken English communication skills.

Responsibilities

• Manage and maintain a busy personal calendar, scheduling and rescheduling appointments as priorities shift.
• Coordinate and confirm appointments with third parties by email and phone.
• Organize and monitor the inbox — sorting messages, flagging priorities, and drafting replies for review.
• Set up and maintain calendar events, reminders, and recurring commitments so nothing is missed.
• Prepare and file year-end paperwork and recurring administrative tasks ahead of deadlines.
• Prepare, submit, and track insurance claims through to resolution, following up on outstanding items.
• Build and maintain a clean, logical digital filing system for documents, receipts, and records.
• Track open items and follow up proactively without needing to be chased.
• Handle ad hoc personal administrative requests and online research as they come up.

Skills

Calendar management

Inbox management

Documentation handling

Attention to detail

Discretion

Google Workspace

Written and spoken English

Independent work

Job description

Tavor Perry in Ozamiz, Philippines, is seeking a highly organized Personal Assistant to own day-to-day administration, including calendar management, inbox organization, document filing, and preparing and tracking paperwork through to completion.

The ideal candidate is meticulous, dependable, comfortable working directly with one person rather than a larger team, and capable of coordinating across time zones, drafting clear correspondence, and handling sensitive information with discretion.