Discreet Personal Assistant: Calendar & Admin Concierge

VA Masters; Murcia; On-site; PHP 240,000 - 360,000; Full time

Job summary

VA Masters in Murcia, Negros Occidental seeks a highly organized Personal Assistant to take ownership of day-to-day administration for one executive in a private setting. This role covers calendar and appointment management, inbox organization, document filing, and preparing and tracking paperwork through to completion, with discretion and reliability.

Responsibilities include calendar management across time zones, inbox handling, and ensuring all paperwork and insurance claims are tracked to

Qualifications

• Proven experience as a personal assistant, executive assistant, or administrative assistant.
• Strong calendar and appointment management skills, including coordinating across time zones.
• Confident inbox management and the ability to draft clear, professional correspondence.
• Exceptional attention to detail — accuracy with dates, names, numbers, and documentation is the single most important quality for this role
• Comfortable handling sensitive personal and financial information with complete discretion
• Experience with digital document organization and filing (Google Drive, Dropbox, or similar)
• Working knowledge of Google Workspace and/or Microsoft Office
• Reliable, detail-oriented, and able to work independently
• Strong written and spoken English communication skills

Responsibilities

• Manage and maintain a busy personal calendar, scheduling and rescheduling appointments as priorities shift.
• Coordinate and confirm appointments with third parties by email and phone.
• Organize and monitor the inbox — sorting messages, flagging priorities, and drafting replies for review.
• Set up and maintain calendar events, reminders, and recurring commitments so nothing is missed.
• Prepare and file year-end paperwork and recurring administrative tasks ahead of deadlines.
• Prepare, submit, and track insurance claims through to resolution, following up on outstanding items.
• Build and maintain a clean, logical digital filing system for documents, receipts, and records.
• Track open items and follow up proactively without needing to be chased.
• Handle ad hoc personal administrative requests and online research as they come up.

Skills

Calendar management

Inbox management

Document filing

Attention to detail

Discretion

Google Drive

Google Workspace

MS Office

English communication

Time zone coordination

Tools

Google Drive

Dropbox

Microsoft Office

Google Workspace

Job description

VA Masters in Murcia, Negros Occidental seeks a highly organized Personal Assistant to take ownership of day-to-day administration for one executive in a private setting. This role covers calendar and appointment management, inbox organization, document filing, and preparing and tracking paperwork through to completion, with discretion and reliability.

Responsibilities include calendar management across time zones, inbox handling, and ensuring all paperwork and insurance claims are tracked to