Executive Assistant to the CEO / Executive (URGENT HIRING)

Gourmet Farms Inc.; Metro Manila; On-site; PHP 502,000 - 837,000; Full time

Job summary

Gourmet Farms Inc. is seeking an Executive Assistant to directly support the CEO. The role requires handling administrative tasks and personal logistics, with readiness to travel locally and internationally on short notice.

The ideal candidate will manage complex calendars, coordinate travel, and act as the primary liaison with external partners, while maintaining confidentiality and professionalism in a fast-paced environment.

Qualifications

• Experience assisting executives with international travel, visas and itinerary management.
• Excellent written and verbal English communication.
• Able to work non-standard hours and travel on short notice.
• High degree of discretion and confidentiality.

Responsibilities

• Plan, book, and organize international and domestic travel, including flights, luxury accommodations, visas, itineraries, and transport logistics
• Drive the Executive to local meetings, events, or errands when necessary
• Travel alongside the Executive for overseas business trips to manage schedules, take meeting minutes, and coordinate local arrangements
• Manage heavy calendar scheduling, filter emails, screen calls, and act as the primary point of contact for external partners
• Prepare reports, presentations, travel expense liquidation, and confidential correspondence

Skills

Calendar management

Travel coordination

English fluency

Discretion

Communication skills

Schedule management

Tools

Google Workspace

Job description

About the role

We are looking for a highly adaptable, proactive, and detail-oriented Executive Assistant to directly support our Executive/CEO. This role is ideal for someone who thrives in a fast-paced environment, can handle both administrative tasks and personal logistics, and is fully ready to travel locally and internationally on short notice.

Key responsibilities

• Plan, book, and organize international and domestic travel, including flights, luxury/business accommodations, visas, itineraries, and transport logistics
• Drive the Executive to local meetings, events, or errands when necessary
• Travel alongside the Executive for overseas business trips to manage schedules, take meeting minutes, and coordinate local arrangements
• Manage heavy calendar scheduling, filter emails, screen phone calls, and act as the primary point of contact for external partners
• Prepare reports, presentations, travel expense liquidation, and confidential correspondence

About you

• Valid professional or non-professional driver's license with a clean driving record and confident driving skills
• Open to working non-standard hours, weekends, and traveling out of the country on short notice
• With at least experience with international travel, airport procedures, and basic visa requirements
• Excellent written and verbal English communication skills and strong interpersonal skills
• Proficient in Google Workspace/MS Office, flight/hotel booking platforms, and itinerary management apps
• High degree of discretion, confidentiality, and ability to stay calm under pressure during travel delays or schedule changes
• Prior experience as an Executive Assistant, Personal Assistant, or Flight Attendant / Travel Concierge (preferred)
• Familiarity with international business etiquette and travel perks such as lounge access and frequent flyer programs (preferred)