Executive Assistant

Blueshift Energy Inc.; Metro Manila; On-site; PHP 300,000 - 550,000; Full time

Job summary

Blueshift Energy Inc. is seeking an organized and proactive Executive Assistant to support senior leadership in Manila. The role involves managing calendars, coordinating meetings and communications, and preparing documents while safeguarding confidential information.

The ideal candidate is detail-oriented, dependable, professional, and able to multitask in a fast-paced environment. 1–2 years of related experience and proficiency with Microsoft Office are preferred.

Qualifications

• Bachelor's degree required in Business Administration or related field.
• At least 1–2 years of experience as an Executive Assistant or similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication, professional demeanor.
• Proficient in Microsoft Office and other productivity tools.
• Able to handle confidential information with discretion.

Responsibilities

• Manage executive calendars, schedules, meetings, and appointments.
• Coordinate travel arrangements and executive activities.
• Prepare documents, presentations, reports, and correspondence.
• Handle emails, calls, inquiries, and other communications for executives.
• Coordinate with internal teams, clients, and external stakeholders.
• Monitor and follow up on tasks, deadlines, and action items.
• Maintain organized electronic and physical files and company records.
• Assist in preparing meetings, events, and company activities.
• Keep executives updated on schedules, pending tasks, and follow-ups.
• Perform other administrative tasks assigned by management.

Skills

Calendar management

Communication

Confidentiality

Multitasking

Microsoft Office

Meeting coordination

Education

Bachelor's Degree in Business Administration or related field

Tools

Microsoft Office

Job description

Job Description

We are looking for a highly organized and proactive Executive Assistant to provide administrative and organizational support to the company’s senior leadership. The role will involve managing schedules, coordinating meetings and communications, preparing documents, and ensuring that important tasks and follow-ups are completed on time.

The ideal candidate is detail-oriented, dependable, professional, and able to handle confidential information while managing multiple priorities in a fast-paced environment.

Job Responsibilities

• Manage executive calendars, schedules, meetings, and appointments.

• Coordinate travel arrangements, meetings, and other executive activities.

• Prepare documents, presentations, reports, and correspondence as needed.

• Handle emails, calls, inquiries, and other communications on behalf of executives.

• Coordinate with internal teams, clients, and external stakeholders.

• Monitor and follow up on assigned tasks, deadlines, and action items.

• Maintain organized electronic and physical files and company records.

• Assist in preparing and coordinating meetings, events, and company activities.

• Keep executives updated on important schedules, pending tasks, and follow-ups.

• Handle confidential and sensitive information with discretion.

• Perform other administrative and ad hoc tasks assigned by management.

Job Qualifications

• Bachelor's Degree in Business Administration, Management, Office Administration, or a related field.

• At least 1-2 years of experience as an Executive Assistant, Administrative Assistant, or in a similar role.

• Excellent organizational and time-management skills.

• Strong written and verbal communication skills.

• Professional and confident when dealing with executives, clients, and other stakeholders.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other productivity tools.

• Strong attention to detail and ability to manage multiple tasks.

• Able to work independently, prioritize tasks, and meet deadlines.

• Trustworthy and able to maintain confidentiality.

• Proactive, resourceful, and capable of solving problems.

• Willing to work in a fast-paced environment and adapt to changing priorities.