Executive Assistant to CEO

*Gomeco Metal Corporation; Valenzuela; On-site; PHP 420,000 - 640,000; Full time

Job summary

Gomeco Metal Corporation in Metro Manila seeks an experienced Executive Secretary to provide high-level administrative and secretarial support to top management.

You will manage calendars, prepare reports and presentations, screen communications, coordinate travel, and handle confidential information with discretion.

Qualifications

• Bachelor's degree in a related field preferred.
• Proven experience as an Executive Secretary/EA or similar role.
• Strong written and verbal communication with attention to detail.

Responsibilities

• Manage executive calendars, schedule meetings, coordinate appointments, and ensure efficient time management.
• Prepare, edit and distribute professional reports, presentations, correspondence and other business documents.
• Screen and manage incoming calls, emails, and communications, responding or redirecting inquiries as appropriate.
• Maintain organized filing systems, records, databases, and confidential documents with accuracy and discretion.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and expense reporting.
• Prepare meeting agendas, organize meeting materials, record minutes, and monitor follow-up actions to ensure timely completion.
• Serve as a liaison between executives, internal departments, clients, vendors, and external stakeholders.
• Assist in planning, organizing, and coordinating company events, executive functions, and corporate activities.
• Handle sensitive and confidential information with integrity and professionalism.

Skills

Calendar management

Travel coordination

Report preparation

Communication skills

Discretion & confidentiality

Organizational skills

Multitasking

Interpersonal skills

Executive support

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Google Workspace

Job description

About the role

Provide high-level administrative and secretarial support to executives and senior management.

Key responsibilities

• Manage executive calendars, schedule meetings, coordinate appointments, and ensure efficient time management

• Prepare, edit and distribute professional reports, presentations, correspondence and other business documents

• Screen and manage incoming calls, emails, and communications, responding or redirecting inquiries as appropriate

• Maintain organized filing systems, records, databases, and confidential documents with accuracy and discretion

• Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and expense reporting

• Prepare meeting agendas, organize meeting materials, record minutes, and monitor follow-up actions to ensure timely completion

• Serve as a liaison between executives, internal departments, clients, vendors, and external stakeholders

• Assist in planning, organizing, and coordinating company events, executive functions, and corporate activities

• Handle sensitive and confidential information with integrity and professionalism

About you

• Bachelor's degree in Business Administration, Office Administration, Management, Accountancy, Finance, Civil Engineering, or a related field preferred

• Proven experience as an Executive Secretary, Executive Assistant, Administrative Officer, or in a similar executive support role

• Excellent organizational, multitasking, and time-management skills with the ability to meet deadlines

• Strong written and verbal communication skills with exceptional attention to detail

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace applications

• Demonstrated ability to handle confidential information with discretion and professionalism

• Strong analytical, problem-solving, and decision-making capabilities

• Ability to work effectively in a fast-paced environment with minimal supervision

• Experience providing direct support to senior leadership, directors, or C-level executives

• Strong interpersonal skills with the ability to build and maintain professional relationships across all levels of the organization