Executive Assistant

Eastman Industrial Supply Inc.; Taguig; On-site; PHP 600,000 - 1,000,000; Full time

Benefits offered by this job

Work directly with top-level management

Exposure to strategic business operations

Dynamic and collaborative work environment

Opportunities for professional growth

Job summary

A leading industrial supply company is seeking a highly organized Executive Assistant to support the CEO. The ideal candidate will have over 13 years of experience, excellent communication skills, and be proficient in Microsoft Office. Responsibilities include managing the CEO's calendar, coordinating meetings, handling confidential documents, and assisting in reports and presentations. This is a full-time on-site role offering exposure to strategic business operations and opportunities for professional growth.

Qualifications

• At least 13 years of experience as an Executive Assistant or similar role.
• 13+ years of experience as an Executive Assistant or in a similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• High level of discretion and professionalism.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure.
• Detail-oriented and highly dependable.

Responsibilities

• Manage the CEO’s calendar, meetings, and appointments.
• Handle confidential correspondence, reports, and documents.
• Coordinate internal and external meetings, including logistics.
• Arrange travel, accommodations, and itineraries.
• Act as a liaison between the CEO and stakeholders.
• Assist in preparing presentations and reports.
• Monitor deadlines and follow up on key projects.
• Maintain organized filing systems.

Skills

Excellent written and verbal communication skills

Strong organizational abilities

Time-management abilities

Discretion and professionalism

Proficient in Microsoft Office

Ability to multitask

Detail-oriented

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Job description

We are currently looking for a highly organized and proactive Executive Assistant to support our CEO. This role is ideal for professionals who thrive in a fast-paced environment and are looking to play a key role in executive-level operations, coordination, and decision support.

You will work closely with the CEO and leadership team, ensuring smooth day-to-day operations, managing priorities, and handling critical administrative and strategic tasks that contribute directly to business success.

Key Responsibilities

• Manage the CEO’s calendar, meetings, and appointments
• Handle confidential correspondence, reports, and documents
• Coordinate internal and external meetings, including logistics and minutes
• Arrange travel, accommodations, and itineraries
• Act as a liaison between the CEO and stakeholders
• Assist in preparing presentations, reports, and executive summaries
• Monitor tasks, deadlines, and follow-ups on key projects
• Maintain organized filing systems for documents and communications

Qualifications

• Bachelor’s degree in Business Administration or any related field
• At least 13 years of experience as an Executive Assistant or in a similar role
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• High level of discretion and professionalism
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and work under pressure
• Detail-oriented and highly dependable

Why Join Us

• Work directly with top-level management
• Exposure to strategic business operations and decision-making
• Dynamic and collaborative work environment
• Opportunities for professional growth and development

Work Setup

• Full-time role
• Reporting onsite

Be the CEO’s trusted partner. Play a vital role in driving efficiency, organization, and success at the highest level.