Executive Assistant

QUESS SINGAPORE; Santo Niño 1st; On-site; PHP 420,000 - 640,000; Full time

Job summary

QUESS SINGAPORE is seeking an experienced Executive Assistant to support the CEO, manage calendars, coordinate meetings, travel, and correspondence, while ensuring smooth office operations.

The role requires discretion, strong organizational skills, and proficiency in Microsoft 365; the successful candidate will handle confidential information and oversee vendors, budgets, and events.

Qualifications

• Diploma/degree or equivalent experience.
• Minimum 5 years of executive assistant experience supporting senior management/C-suite.
• Strong communication and stakeholder management skills.
• Proficient in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Provide dedicated executive support to the CEO, including calendar management, meetings, travel arrangements, and correspondence.
• Prepare presentations, reports, and meeting materials.
• Coordinate visitors, events, and logistics.
• Handle confidential information with discretion.
• Oversee office operations, facilities, vendors, supplies, and workplace services.
• Organize employee engagement activities, CSR programs, and company events.
• Manage office budgets, invoices, and administrative expenses.

Skills

Executive support

Stakeholder management

Communication

Multitasking

Confidentiality

Discretion

Education

Diploma/Degree or equivalent

Tools

Microsoft 365

Job description

About the role

Provide dedicated executive support to the CEO, including calendar management, meetings, travel arrangements, and correspondence. Oversee office operations, facilities, vendors, supplies, and workplace services.

Key responsibilities

• Provide dedicated executive support to the CEO, including calendar management, meetings, travel arrangements, and correspondence
• Prepare presentations, reports, and meeting materials
• Coordinate visitors, events, and logistics
• Handle confidential information with discretion
• Oversee office operations, facilities, vendors, supplies, and workplace services
• Organize employee engagement activities, CSR programs, and company events
• Manage office budgets, invoices, and administrative expenses

Requirements

• Diploma/Degree or equivalent experience
• Minimum 5 years of Executive Assistant experience supporting senior management/C-suite leaders
• Experience in office administration or office management is preferred
• Strong communication and stakeholder management skills
• Proficient in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
• Able to manage multiple priorities independently while maintaining confidentiality
• Proactive and hands-on
• Highly organized with strong attention to detail
• Professional, discreet, and dependable
• Service-oriented with excellent interpersonal skills