Executive Assistant

RMC2 Consultancy Corporation; Antipolo; On-site; PHP 391,000 - 614,000; Full time

Job summary

RMC2 Consultancy Corporation is seeking an Executive Assistant to provide direct administrative and executive support to the CEO and Management in Antipolo. You will manage calendars, coordinate meetings, prepare documents, and act as a liaison among employees, clients, partners, and stakeholders.

The role demands strong organizational skills, confidentiality, and the ability to handle multiple tasks with minimal supervision. Proficiency in MS Office and excellent communication are essential.

Qualifications

• Bachelor's degree in Business Administration, Management, Office Administration, or related field.
• At least 1 year of relevant work experience as an Executive Assistant or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Highly organized with attention to detail and ability to handle multiple tasks.
• Able to work independently with minimal supervision and meet deadlines.
• Trustworthy with confidential information.
• Professional, reliable, and presentable.
• Flexible and capable of handling ad hoc assignments.

Responsibilities

• Manage and organize the CEO/Management's calendar, appointments, meetings, and schedules.
• Coordinate internal and external meetings and business engagements.
• Prepare meeting agendas, presentations, reports, letters, and other documents.
• Handle emails, messages, and executive correspondence.
• Serve as coordination point between CEO/Management and stakeholders.
• Endorse concerns and requests requiring Management's attention.
• Monitor and follow up on pending tasks, approvals, and commitments.
• Prepare and file confidential executive and company documents.
• Assist with travel arrangements, reservations, itineraries, and logistics.
• Maintain confidentiality of company, employee, client, and financial information.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office

Detail-oriented

Independent work

Confidentiality

Professional demeanor

Flexibility

Education

Bachelor's degree (Business Administration / Management / Office Administration)

Job description

About the role

Provide direct administrative and executive support to the CEO and/or Management. You will manage and organize the CEO/Management's calendar, appointments, meetings, and schedules, coordinate internal and external meetings, and act as a coordination point between the CEO/Management and employees, departments, clients, partners, and other stakeholders.

Key responsibilities

• Manage and organize the CEO/Management's calendar, appointments, meetings, and schedules
• Coordinate internal and external meetings, appointments, and business engagements
• Prepare meeting agendas, presentations, reports, letters, and other required documents
• Handle and organize emails, messages, correspondence, and other executive communications
• Act as a coordination point between the CEO/Management and employees, departments, clients, partners, and other stakeholders
• Receive, organize, and properly endorse concerns and requests requiring Management's attention
• Monitor and follow up on pending tasks, requests, approvals, and commitments of Management
• Prepare, organize, maintain, and file confidential executive and company documents
• Assist with travel arrangements, appointments, reservations, itineraries, and other logistical requirements
• Maintain strict confidentiality of company, employee, client, financial, and executive information

About you

• Bachelor's degree in Business Administration, Management, Office Administration, or any related field
• At least 1 year of relevant work experience as an Executive Assistant, Administrative Assistant, Secretary, Personal Assistant, or in a similar administrative role
• Strong organizational, administrative, and time-management skills
• Excellent written and verbal communication skills
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint
• Highly organized, detail-oriented, and able to manage multiple tasks simultaneously
• Able to work independently with minimal supervision and meet deadlines
• Trustworthy and capable of handling confidential and sensitive information with discretion
• Professional, well-mannered, reliable, and presentable
• Flexible and willing to handle urgent, special, and ad hoc assignments