Executive Assistant To Ceo

Buildmate Marketing; Valenzuela; On-site; PHP 279,000 - 390,600; Full time

Job summary

A dynamic marketing firm in Metro Manila is seeking an Administrative Support professional to manage the CEO's calendar, coordinate office workflow, and facilitate effective communication. The ideal candidate will exhibit strong organizational skills, proficiency in MS Office, and a valid driver's license. This position is open to fresh graduates passionate about contributing to a fast-paced environment.

Qualifications

• Proven experience as an executive assistant or similar role.
• Fresh graduates are welcome.
• Valid driver's license and clean driving record.

Responsibilities

• Manage the CEO's calendar, scheduling appointments and travel arrangements.
• Prepare and organize documents for meetings.
• Screen and direct phone calls and correspondence.
• Drive the CEO as needed to various locations.

Skills

Organizational skills

Time management

Communication

MS Office proficiency

Interpersonal abilities

Education

Bachelor's degree

Job description

Administrative Support

• Manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements.
• Prepare and organize documents, reports, and presentations for meetings.
• Screen and direct phone calls and correspondence to appropriate parties.
• Handle confidential information with discretion and professionalism.
• Act as the primary point of contact between the CEO and internal/external stakeholders.

Office Management

• Maintain office supplies and equipment, ensuring smooth operations.
• Coordinate with other administrative staff to facilitate seamless office workflow.
• Assist in organizing company events, conferences, and team meetings.

Communication

• Draft and edit emails, memos, and other correspondence on behalf of the CEO.
• Facilitate communication between the CEO and various departments within the organization.
• Respond to inquiries and requests for information in a timely manner.

Driving

• Drive the CEO to various locations as required, including meetings, appointments, and events
• Navigate efficiently to minimize travel time and maximize productivity.

Qualifications

• Bachelor's degree preferred.
• Fresh Grad are welcome.
• Proven experience as an executive assistant or similar role.
• Excellent proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time management skills.
• Strong communication and interpersonal abilities.
• Ability to handle sensitive information with confidentiality and integrity.
• Valid driver's license and clean driving record.