Administrative Assistant

Commodity Quest, Inc.; Metro Manila; On-site; PHP 200,000 - 320,000; Full time

Job summary

Commodity Quest, Inc. is seeking an Admin Assistant to coordinate between executives, employees, clients and external partners. The role manages information flow, calendars, travel arrangements, expense tracking and general office operations.

Ideal candidates have a college degree, prior executive/personal assistant experience, strong MS Office skills, and excellent organizational and communication abilities. Discretion and confidentiality are essential for success in this position.

Qualifications

• College degree holder.
• Work experience as an Executive Assistant, Personal Assistant or similar role.
• Excellent MS Office knowledge.
• Outstanding organizational and time management skills.
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
• Excellent verbal and written communications skills.
• Discretion and confidentiality is a MUST.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives' calendars and set up meetings
• Make travel and accommodation arrangements
• Track daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Liable by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence

Skills

Organizational skills

Time management

Verbal and written communication

Discretion and confidentiality

Education

College degree

Tools

MS Office

Job description

This position is URGENT

About the role

Admin Assistant role involving coordination between executives, employees, clients and external partners, managing information flow, calendars, travel arrangements, expense tracking, and office operations.

Key responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives' calendars and set up meetings
• Make travel and accommodation arrangements
• Track daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Liable by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence

About you

• College degree holder
• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality is a MUST