Executive Assistant

Digital Minds BPO; Naga; On-site; PHP 350,000 - 550,000; Full time

Job summary

Digital Minds BPO is seeking an Executive Assistant to provide top-level administrative support to the CEO in a fast-paced environment. The role requires exceptional organizational abilities, discreet handling of sensitive information, and superior communication skills.

You will manage calendars, emails, travel, and expenses, while coordinating with senior stakeholders and keeping projects on track. The ideal candidate has prior experience supporting C-suite leaders and excels in English

Qualifications

• Experience supporting C-suite or senior executives.
• Excellent written and verbal English communication skills.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage complex calendars across multiple time zones and coordinate high-level meetings with senior stakeholders.
• Handle inbox management, including triaging emails, drafting responses, and maintaining professional communication standards.
• Prepare executive correspondence, meeting briefs, agendas, and follow-up notes.
• Coordinate end-to-end travel arrangements and itineraries.
• Process expenses and ensure accurate documentation and reconciliation.
• Organize files, track action items, and support ongoing projects and priorities.

Skills

Executive support

Calendar management

Clear communication

Organization

Job description

Executive Assistant

Regular

We are seeking a highly organized and proactive Executive Assistant to provide top-level administrative and executive support to a CEO in a fast-paced, dynamic environment. This role requires excellent communication skills, strong judgment, and the ability to handle sensitive information with discretion.

Key Responsibilities

• Manage complex calendars across multiple time zones and coordinate high-level meetings with senior stakeholders
• Handle inbox management, including triaging emails, drafting responses, and maintaining professional communication standards
• Prepare executive correspondence, meeting briefs, agendas, and follow-up notes
• Coordinate end-to-end travel arrangements and itineraries
• Process expenses and ensure accurate documentation and reconciliation
• Organize files, track action items, and support ongoing projects and priorities

What We're Looking For

• Experience supporting C-suite or senior executives
• Excellent written and verbal English communication skills
• Strong organizational skills and attention to detail