Executive Assistant

EBM Talent Bucket Inc.; Makati; On-site; PHP 334,800 - 558,000; Full time

Job summary

A leading recruitment firm in Metro Manila seeks a skilled Executive Assistant to provide secretarial support to the CEO. Responsibilities include managing schedules, drafting documents, and organizing meetings. Candidates should hold a Bachelor’s degree and have at least two years of relevant experience. Strong communication and organizational skills are essential. This role offers an opportunity to contribute to executive operations.

Qualifications

• At least two (2) years of relevant experience.

Responsibilities

• Draft and review correspondences.
• Manage the filing and data retrieval system.
• Attend and take minutes of meetings.
• Schedule and arrange meetings and appointments.
• Manage travel, hotels, and flight bookings.
• Provide secretarial support to the CEO.
• Draft reports, presentations, letters, and other documents.
• Coordinate the electronic calendar of the CEO.
• Organize staff meetings and workshops.
• Maintain filing systems and ensure timely retrieval of documents.

Skills

Strong communication skills

Effective time management

Organizational skills

Education

Bachelor’s/College Degree in any field

Job description

Overview

Duties and Responsibilities but not limited to:

Responsibilities

• To draft and review correspondences.
• To manage the filing and data retrieval system.
• To attend and take minutes of meeting.
• To schedule and arrange meetings and appointments.
• To manage travel, hotels and flight bookings.
• To attend to any necessary activities as required from time to time.
• Provide strong secretarial support to the CEO to manage their workload and activities.
• Drafting and preparing reports, presentations, letters, and other documents.
• Coordinate and maintain the electronic calendar of the CEO, including organizing of all appointments, meetings, travel arrangements, attendance at conferences and seminars.
• Organize and facilitate staff meetings, workshops and Board meetings.
• Maintain electronic and hard copy filing systems using designate protocols, and ensuring timely retrieval of documents.
• Distribute papers from the CEO’s office and maintain a follow up system as required.
• Manage correspondence and write responses on behalf of the CEO when required.
• Liaise with internal and external stakeholders on behalf of the CEO.
• Support the CEO’s attendance and participate in a range of external meets through filing and timely provision of minutes, agendas, supporting documents.
• Undertake project work as required.

Qualifications

• At least Bachelor’s/College Degree in any field
• With at least two (2) years of relevant experience
• Strong communication skills (e.g. written, verbal, phone)
• Effective time management and organization skills