Executive Assistant

ALN Group of Companies; Pasig; On-site; PHP 335,000 - 670,000; Full time

Job summary

ALN Group of Companies is seeking an experienced Executive Assistant to support senior management in a fast-paced environment. You will manage calendars, coordinate travel, prepare confidential reports, and liaise with internal teams and external partners to ensure smooth operations.

You will organize meetings, handle expenses, and maintain discreet handling of sensitive information while assisting with special projects as needed.

Qualifications

• 3+ years of experience as an Executive Assistant, PA, or in a similar high-level administrative role.
• Proven experience supporting C-suite or senior management executives.
• Exceptional organizational and time management skills with the ability to manage multiple priorities.
• Outstanding written and verbal communication skills in English; proficiency in additional languages is advantageous.
• Advanced proficiency with Microsoft Office Suite, calendar management systems, and office management software.

Responsibilities

• Managing executive calendars, scheduling meetings, and coordinating travel arrangements for senior management
• Preparing and maintaining confidential correspondence, reports, and presentations
• Serving as the primary point of contact for executives, liaising with internal departments and external stakeholders
• Organizing and coordinating meetings, conferences, and special events, including preparing agendas and documentation
• Processing expenses, managing budgets, and handling financial administration for executive portfolios
• Maintaining confidentiality and exercising discretion in handling sensitive information
• Conducting research and compiling information to support executive decision-making
• Acting as a key liaison between executives and staff, ensuring effective communication and task coordination
• Managing electronic and physical filing systems and maintaining organized records
• Providing support on special projects and ad-hoc tasks as required by senior management

Skills

Organizational skills

Time management

English communication

Discretion

Interpersonal skills

Problem-solving

Attention to detail

Adaptability

Relationship building

MS Office

Tools

Microsoft Office Suite

Calendar management systems

Office management software

Job description

• Managing executive calendars, scheduling meetings, and coordinating travel arrangements for senior management

• Preparing and maintaining confidential correspondence, reports, and presentations

• Serving as the primary point of contact for executives, liaising with internal departments and external stakeholders

• Organizing and coordinating meetings, conferences, and special events, including preparing agendas and documentation

• Processing expenses, managing budgets, and handling financial administration for executive portfolios

• Maintaining confidentiality and exercising discretion in handling sensitive information

• Conducting research and compiling information to support executive decision-making

• Acting as a key liaison between executives and staff, ensuring effective communication and task coordination

• Managing electronic and physical filing systems and maintaining organized records

• Providing support on special projects and ad-hoc tasks as required by senior management

• 3+ years of experience as an Executive Assistant, PA, or in a similar high-level administrative role

• Proven experience supporting C-suite or senior management executives

• Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously

• Outstanding written and verbal communication skills in English; proficiency in additional languages is advantageous

• Advanced proficiency with Microsoft Office Suite, calendar management systems, and office management software

• Strong discretion and ability to handle confidential information with complete professionalism

• Excellent interpersonal skills with the ability to build effective relationships across all organizational levels

• Problem-solving capability and the ability to anticipate executive needs proactively

• Attention to detail and commitment to maintaining high standards of accuracy

• Flexibility and adaptability in a fast-paced, dynamic environment