Executive Secretary

Ana's Breeders Farms, Inc.; Davao City; On-site; PHP 300,000 - 600,000; Full time

Job summary

Ana's Breeders Farms, Inc. in Davao City seeks an experienced executive secretary to support the CEO with calendar management, meetings, and daily priorities. You will coordinate agendas and record minutes, ensuring smooth daily operations and effective communication with internal and external stakeholders.

The role also covers event planning, handling confidential documents, basic bookkeeping, travel arrangements, and overseeing office activities with discretion and integrity.

Qualifications

• Experience as executive secretary or similar administrative role.
• Proficient in MS Office and back-office software (ERP).
• Knowledge of office management and basic accounting.
• Strong organizational and time-management skills.
• Excellent communication and negotiation abilities.
• Integrity and confidentiality.
• Bachelor’s degree in business administration or related field.

Responsibilities

• Manage executive schedules, meetings, appointments, calls, and daily priorities
• Coordinate meetings, prepare agendas, and record/transcribe minutes
• Handle internal and external affairs and communication and plan company activities and events
• Handle charitable requests and corporate sponsorship and sales calls and oversee corporate philanthropy
• Book business travel including airline reservations and hotel rooms
• Manage confidential files, correspondence, documents, and incoming mail
• Prepare invoices and financial statements and provide basic bookkeeping support
• Monitor office supplies and maintain organized electronic and physical records
• Perform other tasks and errands instructed by the superior

Skills

Executive support

MS Office

Back-office software

Time management

Communication skills

Confidentiality

Organizational skills

Education

Bachelor's degree in business administration

Tools

ERP

Job description

Key responsibilities

• Manage executive schedules, meetings, appointments, calls, and daily priorities




• Coordinate meetings, prepare agendas, and record/transcribe minutes




• Handle internal and external affairs and communication and plan company activities and events




• Handle charitable requests and corporate sponsorship and sales calls and oversee corporate philanthropy




• Book business travel including airline reservations and hotel rooms




• Manage confidential files, correspondence, documents, and incoming mail




• Prepare invoices and financial statements and provide basic bookkeeping support




• Monitor office supplies and maintain organized electronic and physical records




• Perform other tasks and errands instructed by the superior

Qualifications

• Proven experience as executive secretary or similar administrative role




• Proficient in MS Office and back-office software (e.g. ERP)




• In-depth knowledge of office management and basic accounting procedures




• Technical vocabulary of relevant industry




• Familiarity with basic reporting techniques




• Excellent organizational and time-management skills




• Outstanding communication and negotiation abilities




• Integrity and confidentiality




• Degree in business administration or related field