Senior Executive Administrative Assistant

Confidential Company; Metro Manila; In loco; PHP 600.000 - 900.000; Tempo pieno

Descrizione del lavoro

Confidential Company in the Philippines seeks an experienced executive assistant to provide high-level administrative and executive support to senior leadership. You will manage calendars, coordinate Board and ExCom meetings, prepare materials, and handle confidential communications to ensure timely progress on directives.

The role requires 5+ years of relevant experience, a degree in business-related field, and proficiency with MS Office, Outlook, and Teams.

Competenze

• Bachelor’s degree in Business Administration, Management, Communications, or related field.
• 5+ years of relevant experience, preferably supporting C-suite executives.
• Experience coordinating Board meetings and stakeholder engagement is an advantage.
• Strong organizational, communication, and follow-through skills.
• Proficiency with Microsoft Office, Outlook, and Teams.

Mansioni

• Manage executive calendars, appointments, and competing priorities.
• Coordinate Board, ExCom, and senior management meetings, including agendas, presentations, minutes, and action items.
• Arrange executive travel, accommodations, itineraries, and VIP requirements.
• Track executive directives and ensure timely follow-through on commitments.
• Serve as a liaison between senior leadership, Board members, business partners, and stakeholders.
• Organize confidential documents, reports, contracts, and executive correspondence.
• Coordinate office administration and ensure meeting rooms are prepared for engagements.

Conoscenze

Executive support

Calendar management

Stakeholder coordination

Communication skills

Professional discretion

Formazione

Bachelor's degree in Business Administration

Strumenti

Microsoft Office

Outlook

Teams

Descrizione del lavoro

Provides high-level administrative and executive support to senior leadership by managing schedules, coordinating Board and executive meetings, handling confidential documents and communications, and ensuring timely follow-through on key directives. Acts as a central liaison among executives, stakeholders, and business partners to support efficient operations and organizational priorities.

KEY RESPONSIBILITIES

• Manage executive calendars, appointments, and competing priorities.
• Coordinate Board, ExCom, and senior management meetings, including agendas, presentations, minutes, and action items.
• Arrange executive travel, accommodations, itineraries, and VIP guest requirements.
• Track executive directives and ensure timely follow-through on commitments.
• Serve as a key liaison between senior leadership, Board members, business partners, and other stakeholders.
• Organize confidential documents, reports, contracts, and executive correspondence.
• Coordinate office administration and ensure meeting rooms are prepared for executive engagements.

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• At least 5 years of relevant experience, preferably supporting a CEO, President, business owner, or C-suite executive.
• Experience in executive calendar management, Board meeting coordination, and stakeholder engagement is an advantage.
• Excellent organizational, communication, and follow-through skills.
• Proficiency in Microsoft Office, Outlook, Teams, and other productivity tools.
• High level of integrity, confidentiality, professionalism, and sound business judgment.
• Proactive, resourceful, and able to manage multiple priorities in a fast-paced environment.