Executive Assistant

Asian Consulting Group; Quezon City; On-site; PHP 420,000 - 700,000; Full time

Job summary

Asian Consulting Group in the Philippines seeks a proactive Executive Assistant to support the CEO with calendar management, communications, and high-level administrative tasks.

You will prepare reports, coordinate meetings, handle confidential information with discretion, and ensure smooth operation of the executive office in a fast-paced environment.

Qualifications

• Hands-on experience in administrative support for executives.
• Strong written and verbal communication abilities.
• Demonstrated organization and multitasking skills.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage the CEO’s calendar, meetings, and travel arrangements.
• Screen and respond to emails and calls on the CEO’s behalf.
• Prepare, edit, and review documents and presentations.
• Maintain organized digital and physical filing systems.

Skills

Communication

Organizational skills

Independent work

Education

Bachelor's degree

Tools

MS Office

Job description

Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field (preferred).

• Proven experience as an Executive Assistant, Administrative Officer, or in a similar high-level support role.

• Excellent written and verbal communication skills.

• Strong organizational, time-management, and multitasking abilities.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.

• Discretion in handling sensitive and confidential information.

• Ability to work independently, with sound judgment and initiative.

Job Description:

Administrative Support

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.

• Screen, prioritize, and respond to emails, phone calls, and correspondence on behalf of the CEO.

• Prepare, edit, and review documents, reports, presentations, and communications.

• Maintain organized filing systems (both digital and physical) for easy retrieval of important documents.

Coordination & Communication

• Act as the primary point of contact between the CEO and internal/external stakeholders.

• Coordinate board meetings, leadership team meetings, and other executive-level gatherings, including preparing agendas, materials, and minutes.

• Ensure timely dissemination of information from the CEO’s office to concerned departments.

Project & Office Management

• Assist in monitoring ongoing projects, preparing status reports, and following up on action items.

• Support strategic initiatives and help track organizational goals.

• Manage sensitive information with a high degree of confidentiality.

Financial & Reporting Support

• Assist with budget preparation, expense reports, reimbursements, and financial documentation as required.

• Coordinate with the accounting/finance team for approvals and document submissions.