Executive Assistant

Shoeciety Inc.; Quezon City; On-site; PHP 420,000 - 660,000; Full time

Job summary

A dynamic company in the Philippines is seeking a proactive Executive Assistant to provide comprehensive administrative support to the CEO. This role requires a highly organized individual who can manage the CEO's calendar, handle confidential files, and arrange meetings and travel itineraries. The ideal candidate should possess strong communication skills, proficiency in Microsoft Office and Google Workspace, and a high level of professionalism. This position is essential for ensuring smooth office operations.

Qualifications

• Experience as an Executive Assistant or similar role is an advantage.
• High level of professionalism, discretion, and confidentiality.
• Proactive, detail-oriented, and able to multitask in a fast-paced environment.
• Strong organizational, communication, and time management skills.
• High level of professionalism, discretion, and confidentiality.
• Proactive, detail-oriented, and able to multitask in a fast-paced environment.

Responsibilities

• Manage the CEO’s calendar, meetings, and appointments.
• Organize and maintain confidential files and documents.
• Arrange travel, accommodations, and itineraries.
• Prepare meeting agendas, take minutes, and track action items.
• Prepare reports, presentations, and correspondence.
• Serve as liaison between the CEO and internal/external stakeholders.
• Monitor delegated tasks and ensure timely follow-ups.
• Support day-to-day operations of the Office of the President & CEO.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Multitasking

Proactivity

Education

Graduate of any four-year course

Tools

Microsoft Office

Google Workspace

Job description

Are you highly organized, detail-oriented, and able to thrive in a fast-paced executive environment? We are looking for a proactive and trustworthy Executive Assistant to provide comprehensive administrative support to the Chief Executive Officer.

This role is ideal for someone who can anticipate needs, manage priorities effectively, and maintain the highest level of professionalism and confidentiality.

Key Responsibilities:

• Manage the CEO’s calendar, meetings, and appointments

• Organize and maintain confidential files and documents

• Arrange travel, accommodations, and itineraries

• Prepare meeting agendas, take minutes, and track action items

• Prepare reports, presentations, and correspondence

• Serve as liaison between the CEO and internal/external stakeholders

• Monitor delegated tasks and ensure timely follow-ups

• Support day-to-day operations of the Office of the President & CEO

Qualifications:

• Graduate of any four-year course (Business-related field preferred)

• Experience as an Executive Assistant or similar role is an advantage

• Proficient in Microsoft Office and Google Workspace

• Strong organizational, communication, and time management skills

• High level of professionalism, discretion, and confidentiality

• Proactive, detail-oriented, and able to multitask in a fast-paced environment