Executive Assistant

Principal Medical Limited; Iloilo City; Vor Ort; PHP 279.000 - 502.000; Vollzeit

Zusammenfassung

Principal Medical Limited in Iloilo City is seeking an experienced Executive Assistant to provide senior-level support. You will manage diaries, meetings, and communications while ensuring timely follow-ups and accurate documentation.

Responsibilities include coordinating corporate meetings, preparing agendas, minutes, and governance records; and acting as a reliable link between executives and IT teams. Strong MS Office skills are essential for success.

Qualifikationen

• Minimum five GCSEs A–C including English (Essential).
• NVQ Level 4 in Business Administration or senior admin experience (Desirable).

Aufgaben

• Manage executive diaries, appointments, and scheduling to support effective time management.
• Manage and prioritise correspondence, calls, and communications.
• Provide timely reminders and follow-up support to ensure deadlines are met.
• Support the Executive Assistant with day-to-day coordination and administrative tasks.
• Coordinate scheduling and logistics of corporate meetings; prepare papers and minutes.

Kenntnisse

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Minute-taking

Executive support

Ausbildung

GCSEs

NVQ 4 Business Admin

Tools

MS Teams

Jobbeschreibung

Responsibilities

• Manage executive diaries, appointments, and scheduling to support effective time management
• Manage and prioritise correspondence, calls, and communications
• Provide timely reminders and follow-up support to ensure deadlines are met
• Support the Executive Assistant with day-to-day coordination and administrative tasks

Corporate Meetings & Governance Administration

• Coordinate the scheduling and logistics of corporate meetings
• Prepare and distribute agendas, papers, and meeting packs
• Produce accurate minutes and track actions to support follow-up and accountability
• Maintain governance documentation in line with organisational standards

Stakeholder Engagement & Information Management

• Maintain accurate and up-to-date stakeholder and contact records
• Liaise with internal and external stakeholders, including in the absence of the Executive Assistant
• Coordinate content for internal communications such as website and newsletters
• Act as a link between senior leaders and IT teams to support information sharing

Operational & Research Support

• Conduct research and prepare briefings to support decision-making
• Assist in the preparation of reports, presentations, and correspondence
• Provide logistical and coordination support for events and key activities
• Ensure documentation is accurate, well-organised, and accessible

Person Specification

Qualifications

• Minimum of five GCSEs A to C including minimum grade C in English - Essential
• NVQ Level 4 in Business Administration or experience of working as a senior administrative support to a senior manager or Executive - Desirable

Experience Requirement

• Experience supporting an Executive Director, CEO or similarly senior leader - Essential
• Experience preparing, collating and quality-checking papers, agendas, action logs and correspondence - Essential
• Experience handling confidential and sensitive information with tact, discretion and emotional intelligence. - Essential
• Strong experience using Microsoft Office, including Outlook, Word, Excel, PowerPoint and Teams - Essential
• Experience minute-taking or capturing decisions, actions and key discussion points in senior meetings - Essential
• Experience working in an organisation undergoing growth, service change or
• Experience supporting more than one senior stakeholder while maintaining clarity of priorities - Desirable

Skills & Knowledge

• Comfortable working at pace while maintaining quality. - Essential
• Comfortable being office based and helping create visible, reliable executive