Executive Assistant

SETH FOOD INTERNATIONAL CORP.; Philippines; On-site; PHP 360,000 - 600,000; Full time

Job summary

SETH FOOD INTERNATIONAL CORP. is seeking an Executive Assistant to provide high-level administrative support to the leadership team. You will manage schedules, communications, documents, and travel arrangements to ensure smooth daily operations.

The ideal candidate has 2–3 years of relevant experience, strong MS Office and Google Workspace skills, and excellent communication and organizational abilities. This role requires discretion and a proactive approach to multitasking.

Qualifications

• Bachelor's degree preferred in Business Administration, Management, Office Administration, or related field.
• 2–3 years of experience as an Executive Assistant, Administrative Assistant, Secretary, or similar role.

Responsibilities

• Manage the executive's appointments, meetings, deadlines, and daily schedule.
• Schedule meetings, prepare agendas, arrange meeting rooms, and record minutes when needed.
• Handle emails, phone calls, correspondence, and other communications on behalf of the executive.
• Organize business trips, including flights, accommodations, transportation, and itineraries.
• Prepare reports, presentations, letters, memos, and other business documents.
• Safeguard confidential information, files, company records, and executive documents.
• Provide day-to-day administrative assistance and ensure important tasks are completed on time.
• Communicate and coordinate with different departments, clients, suppliers, and business partners.
• Track assignments, follow up on pending matters, and remind the executive of important deadlines.
• Assist the executive with special projects, business initiatives, and operational activities.

Skills

Communication

Organization

Time management

Attention to detail

Multitasking

Calendar management

Education

Bachelor's degree in Business Administration/Management/Office Administration or related field

Tools

Microsoft Office

Google Workspace

Video conferencing platforms

Job description

Executive Assistant

is a professional who provides high-level administrative and organizational support to executives, managers, or company leaders. They help the executive manage their schedule, communication, meetings, documents, and other important business activities.

Key responsibilities

• Manage the executive's appointments, meetings, deadlines, and daily schedule.

• Schedule meetings, prepare agendas, arrange meeting rooms, and record minutes when needed.

• Handle emails, phone calls, correspondence, and other communications on behalf of the executive.

• Organize business trips, including flights, accommodations, transportation, and itineraries.

• Prepare reports, presentations, letters, memos, and other business documents.

• Safeguard confidential information, files, company records, and executive documents.

• Provide day-to-day administrative assistance and ensure important tasks are completed on time.

• Communicate and coordinate with different departments, clients, suppliers, and business partners.

• Track assignments, follow up on pending matters, and remind the executive of important deadlines.

• Assist the executive with special projects, business initiatives, and operational activities.

Qualifications

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field is preferred.

• At least 2–3 years of experience as an Executive Assistant, Administrative Assistant, Secretary, or similar position.

• Experience supporting senior executives or managers is an advantage.

• Experience in handling confidential information and coordinating business activities.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).

• Familiarity with Google Workspace, scheduling systems, and video-conferencing platforms.

• Excellent written and verbal communication skills.

• Strong organizational and time-management abilities.

• Highly detail-oriented and accurate.

• Able to multitask and prioritize competing responsibilities.