Executive Assistant

Seller's Hub Inc.; Cavite City; On-site; PHP 279,000 - 390,600; Full time

Job summary

A growing company in Cavite is seeking a proactive Executive Assistant to support a senior leader. The role includes managing the executive's calendar, preparing meeting minutes, and ensuring smooth daily operations. Ideal candidates have at least one year of experience in similar roles, strong communication skills, and exceptional organizational abilities. If you thrive in a fast-paced environment and can handle confidential matters with professionalism, we encourage you to apply.

Qualifications

• At least 1 year of experience as an Executive Assistant or similar role.
• Strong experience in managing calendars and following up on tasks.
• Excellent organizational skills and dependability.

Responsibilities

• Manage the executive's calendar and schedule.
• Prepare meeting minutes and track action items.
• Organize documents and reports for accuracy and access.

Skills

Calendar management

Coordination

Written communication

Verbal communication

Detail-oriented

Proactive

Job description

Executive Assistant

About Us

GeniusMakers, Inc. is a fast-growing organization focused on building scalable systems, empowering leaders, and driving operational excellence. We value ownership, proactiveness, and people who can think ahead—not just follow instructions.

Role Overview

We are looking for a highly proactive and detail-oriented Executive Assistant to support a senior leader. This role goes beyond administrative support—you will be a strategic partner responsible for managing priorities, protecting time, and ensuring smooth day-to-day operations.

If you are someone who anticipates needs, takes ownership, and thrives in a fast-paced environment, this role is for you.

Key Responsibilities

• Manage the executive’s calendar, priorities, and schedule to ensure optimal time use
• Prepare meeting minutes, track action items, and ensure timely follow-through
• Coordinate with stakeholders, send reminders, and elevate pending items when needed
• Organize documents, trackers, and reports for easy access and accuracy
• Provide overall administrative support to keep daily operations running smoothly

Qualifications

• At least 1 year of experience as an Executive Assistant, Personal Assistant, or similar role
• Strong experience in calendar management, coordination, and follow-up tracking
• Excellent written and verbal communication skills
• Highly organized, detail-oriented, and dependable
• Able to handle both business and personal-related tasks professionally
• Comfortable working with minimal supervision
• Strong judgment in prioritization, escalation, and confidentiality

What We’re Looking For

• Proactive—not reactive
• Takes initiative without waiting for instructions
• Clear, organized, and consistent in providing updates
• Solution-oriented (brings recommendations, not just problems)
• Strong sense of ownership, urgency, and follow-through
• Handles confidential matters with professionalism and discretion

How to Apply

If you are a highly organized and proactive professional who thrives in supporting leaders and driving execution, we’d love to meet you.

Deployment: Brgy. Hugo Perez Trece Martires City, Cavite