AI-Driven Executive Admin & Operations Lead

VA Masters

Pampanga

On-site

PHP 300,000 - 540,000

Full time

14 days+

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Job summary

VA Masters is seeking an Executive & Administrative Assistant in the Philippines (Pampanga) to support a Vice President & General Manager. The role focuses on calendar and inbox management, document preparation, spreadsheet analysis, file organization, and project tracking.

The ideal candidate is exceptionally organized, detail-oriented, and adept at following through on deadlines three weeks out. Responsibilities include handling meetings, drafting correspondences, maintaining templates, and

Qualifications

Proficient written communication with minimal editing required.
Experience using spreadsheet functions and data organization.
Ability to manage calendars, emails, and documents with high accuracy.
Comfort with AI tools in daily workflows and ability to review outputs.

Responsibilities

Own and manage executive calendar, schedule meetings, and protect focused work time.
Coordinate meeting logistics including invitations, links, agendas, and materials.
Triage inbox, draft correspondence, and surface only essential items.
Track outstanding items and follow up to prevent delays.
Build and audit Excel/Google Sheets spreadsheets; create pivot tables and charts.
Prepare recurring internal reports on a fixed schedule and format consistently.
Format and finalize internal documents, memos, and presentations; maintain templates.
Take meeting notes and produce clean summaries with action items and owners.
Maintain an organized cloud drive, and convert/merge PDFs and files.
Document recurring tasks as standard operating procedures; use AI assistants appropriately.