Executive Assistant VA

VA Masters; Caloocan; On-site; PHP 201,000 - 290,000; Full time

Job summary

VA Masters in Metro Manila is seeking a highly organized assistant to own lead follow-up, scheduling, CRM upkeep, and a wide range of admin tasks. You will help move the pipeline, support client bookings, and keep operations running smoothly with minimal supervision.

The role requires a proactive mindset, strong communication skills, and a tech-savvy approach to adopting new tools and improving workflows. If you thrive on ownership and efficiency, we’d love to hear from you.

Qualifications

• Proven experience in an administrative, operations, or virtual assistant role.
• Strong organizational skills and meticulous attention to detail.
• Tech-savvy and quick to pick up new software tools and platforms.
• Experience using CRM systems to handle contacts and follow-ups.
• Excellent written and verbal communication skills.
• Dependable, precise, and able to work under little supervision.
• Ability to own tasks and juggle priorities with minimal oversight.

Responsibilities

• Follow up with leads and keep the sales pipeline moving.
• Answer routine client inquiries promptly and professionally.
• Handle schedules, appointments, and client bookings.
• Refresh and keep the CRM accurate and current.
• Arrange documents, files, and spreadsheets.
• Help with staff scheduling and coordination.
• Track and report on basic KPIs and performance metrics.
• Take care of general administrative tasks that keep operations running.
• Find openings to improve systems and workflows, and put suggestions forward proactively.

Skills

Admin/Operations VA experience

Strong organizational skills

Tech-savvy

CRM experience

Excellent written and verbal comms

Dependable/independent

Task ownership

Tools

GoHighLevel

Mindbody

Trainerize

Zapier

Google Workspace

ChatGPT/AI tools

Instagram management

Job description

Job Summary:

We're happy to be taking on a highly organized and proactive assistant to own our lead follow-up and daily administrative operations, and to help our business keep growing. In the role you'll follow up with leads and keep our pipeline moving, handle scheduling and client bookings, keep our CRM current, and own a wide spread of administrative and operational tasks. We want someone tech-savvy and dependable who not only delivers reliably but also brings ideas and suggestions for improving how we work. If being trusted to own your work is where you do well, we'd love to hear from you.

Key Responsibilities:

• Follow up with leads and keep the sales pipeline moving

• Answer routine client inquiries promptly and professionally

• Handle schedules, appointments, and client bookings

• Refresh and keep the CRM accurate and current

• Arrange documents, files, and spreadsheets

• Help with staff scheduling and coordination

• Track and report on basic KPIs and performance metrics

• Take care of general administrative tasks that keep operations running

• Find openings to improve systems and workflows, and put suggestions forward proactively

Mandatory Skills:

• Proven experience in an administrative, operations, or virtual assistant role

• Strong organizational skills and meticulous attention to detail

• Tech-savvy and quick to pick up new software tools and platforms

• Experience using CRM systems to handle contacts and follow-ups

• Excellent written and verbal communication skills

• Dependable, precise, and able to work under little supervision

• Ability to own tasks and juggle priorities with minimal oversight

Preferred Skills:

• Experience with GoHighLevel (GHL) for CRM, automations, and pipelines

• Familiarity with Mindbody, Trainerize, or similar booking and membership platforms

• Experience with Zapier or other automation tools

• Proficiency with Google Workspace

• Comfortable using ChatGPT or other AI tools to work more efficiently

• Experience running Instagram or other social media accounts

• Grounding in a fitness, wellness, or service-based business

• A proactive, strategic mindset — someone who suggests improvements, not just execution

• Ability to juggle several projects and priorities at once

Why Join Us:

This is a strong opening to become a key player in a growing business where your organizational skills and ideas leave a real, visible mark. You'll have the trust and freedom to own your work, along with the chance to grow into greater responsibility over time. If you want a role where initiative is valued and rewarded, this is the place for you.