Flexible Executive Admin & Bookkeeping VA for Growth

VA Masters; San Pedro; On-site; PHP 350,000 - 520,000; Full time

Job summary

VA Masters is seeking an organized Executive Assistant to support daily operations for a growing construction business in Laguna, Philippines. You will manage calendars, route emails, track proposals, and assist with financial data across platforms to help the company scale efficiently.

The role emphasizes attention to detail, systems thinking, and proactive workflow improvement, with opportunities to broaden responsibilities as the business grows.

Qualifications

• Experience as an executive or administrative assistant.
• Strong calendar and email management skills.
• Familiarity with Xero and/or QuickBooks.
• Practical work with project management tools.
• Excellent organizational and communication abilities.

Responsibilities

• Administer and maintain calendars, scheduling and coordinating travel.
• Sort through incoming emails and route information where it belongs.
• Track upcoming proposals, bids, and project opportunities.
• Watch pay applications and invoices; send reminders on payment timelines.
• Enter key project data (proposals and SOV) into the project management system.
• Arrange and structure project information by month or phase.
• Maintain a dedicated task calendar and keep daily priorities visible.
• Assist with bookkeeping tasks and reconcile financial records.
• Support transition and integration of accounting data between platforms.

Skills

Executive assistant

Calendar management

Email management

Project management tools

Attention to detail

Strong communication

Self-sufficient

Tools

Xero

QuickBooks

Job description

VA Masters is seeking an organized Executive Assistant to support daily operations for a growing construction business in Laguna, Philippines. You will manage calendars, route emails, track proposals, and assist with financial data across platforms to help the company scale efficiently.

The role emphasizes attention to detail, systems thinking, and proactive workflow improvement, with opportunities to broaden responsibilities as the business grows.