Executive Assistant for General Management

OneRoadway Trucking Services Inc.; General Trias; On-site; PHP 391,000 - 781,000; Full time

Job summary

OneRoadway Trucking Services Inc. is seeking an Executive Assistant to act as a strategic partner to the CEO and senior leaders. The EA will manage complex calendars, draft emails, coordinate travel, and oversee expense reporting while maintaining confidentiality.

In this role, you will prepare meeting materials, track projects, liaise with stakeholders, and ensure documentation is organized and secure. The ideal candidate has a Bachelor’s degree and 3–5+ years supporting C-Suite, with strong MS

Qualifications

• Bachelor’s degree preferred or equivalent practical experience.
• 3–5+ years supporting C-Suite or senior management.

Responsibilities

• Calendar & Time Management across time zones and executives.
• Executive Communication: screen and draft emails, gatekeeper to executives.
• Travel & Expense Management: end-to-end travel itineraries; expense reporting.
• Meeting Preparation & Governance: agendas, briefing materials, slide decks, action tracking.

Skills

MS Office

Google Workspace

Travel booking tools

Expense software

Slack/Teams

Attention to detail

Education

Bachelor’s degree preferred

Tools

Concur

Slack

Teams

Travel booking tools

Job description

An Executive Assistant (EA) serves as a strategic partner to high-level executives (CEOs, C-Suite, Vice Presidents), handling operational, administrative, and strategic tasks to maximize executive productivity.

Core Responsibilities

• Calendar & Time Management: Complex calendar scheduling, resolving conflict overlaps, and prioritizing daily/weekly commitments across multiple time zones.

• Executive Communication: Screening and drafting emails, answering phone calls, handling confidential inquiries, and serving as the primary gatekeeper for the executive.

• Travel & Expense Management: Organizing end-to-end travel itineraries (flights, hotels, ground transport, visas) and managing expense reporting.

• Meeting Preparation & Governance: Preparing agendas, briefing materials, slide decks, and background research ahead of meetings; recording action items and ensuring follow-through.

• Project & Operations Support: Coordinating key projects, tracking departmental goals, liaising with key stakeholders, and managing vendor relationships.

• Document & Record Management: Drafting memos, reports, and presentations while keeping digital files strictly organized and secure.

Key Qualifications & Skills

Technical

Proficiency in MS Office (Outlook, PowerPoint, Excel), Google Workspace, travel booking tools, expense software (e.g., Concur), and communication platforms (Slack, Teams).

Organizational

Exceptional time management, multi-tasking under tight deadlines, and meticulous attention to detail.

Interpersonal

Advanced verbal/written communication, emotional intelligence, and seamless stakeholder management.

Problem-Solving

High adaptability, strong decision-making, and proactive troubleshooting.

Confidentiality

Absolute discretion when handling sensitive corporate, financial, or personal information.

Experience & Education Requirements

• Education: Bachelor’s degree preferred (Business Administration, Communications, or related field) or equivalent practical experience.

• Experience: 3–5+ years supporting C-Suite or senior management professionals.