Executive Assistant

Inland Corporation; Metro Manila; On-site; PHP 391,000 - 580,000; Full time

Job summary

Inland Corporation in Metro Manila is seeking an experienced Executive Assistant to manage the executive's calendar, appointments, meetings, and travel arrangements; screen and prioritize emails and correspondence; and prepare reports, agendas, minutes, and executive summaries.

You will coordinate executive and board meetings, handle confidential information with discretion, and act as the primary liaison with internal and external stakeholders while maintaining organized records and supporting

Qualifications

• Excellent verbal and written communication abilities.
• Strong organizational and time-management capabilities.
• Discretion when handling confidential information is essential.

Responsibilities

• Manage the executive's calendar, appointments, meetings, and travel arrangements.
• Screen and prioritize emails, phone calls, correspondence, and meeting requests.
• Prepare reports, presentations, meeting agendas, minutes, and executive summaries.
• Coordinate executive meetings, board meetings, management reviews, and company events.
• Handle confidential information with professionalism and discretion.
• Act as the primary point of contact between executives and stakeholders.

Skills

Communication skills

Organizational skills

Discretion and professionalism

Time management

Independent work under pressure

Education

Bachelor's Degree in Business Administration or related field

Job description

Key Responsibilities

• Manage the executive's calendar, appointments, meetings, and travel arrangements.
• Screen and prioritize emails, phone calls, correspondence, and meeting requests.
• Prepare reports, presentations, meeting agendas, minutes, and executive summaries.
• Coordinate executive meetings, board meetings, management reviews, and company events.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.
• Act as the primary point of contact between executives and internal or external stakeholders.
• Monitor deadlines, follow up on action items, and ensure timely completion of executive priorities.
• Draft business correspondence, memoranda, reports, and official communications.
• Coordinate interdepartmental activities to facilitate efficient communication and project execution.
• Organize business travel, accommodations, transportation, and itinerary management.
• Maintain organized records, contracts, and executive files, both physical and electronic.
• Assist in the preparation and monitoring of departmental budgets, expense reports, and reimbursement requests.
• Support company initiatives, strategic projects, and special assignments as directed by management.
• Ensure smooth day-to-day operations of the Executive Office while maintaining professionalism and efficiency.

Qualifications

• Bachelor's Degree in Business Administration, Office Administration, Management, Communications, or a related field.
• Minimum of 1–3 years of experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior executives.
• Experience in the logistics, transportation, or corporate environment is an advantage.
• Excellent verbal and written communication skills.
• Strong organizational, planning, and time management skills with the ability to manage multiple priorities.
• High level of professionalism, integrity, and discretion in handling confidential information.
• Strong problem-solving, decision-making, and interpersonal skills.
• Ability to work independently and under pressure in a fast-paced environment.