Executive Assistant

Filinvest Development Corporation; Mandaluyong; On-site; PHP 334,800 - 558,000; Full time

Job summary

A prominent power and energy company in Metro Manila is seeking an experienced Executive Assistant to provide high-level administrative support to C-level executives. This role involves managing calendars, organizing meetings, and coordinating travel logistics. The ideal candidate will have a Bachelor's degree, 5+ years supporting executives, and exceptional communication skills. Ability to discreetly handle sensitive information and adapt to a dynamic work environment is essential, along with being digitally savvy in meeting setups.

Qualifications

• At least 5+ years of experience supporting C-level executives.
• Ability to maintain discretion and handle sensitive information.
• Willingness to work extended hours and travel occasionally.

Responsibilities

• Manage calendar, schedule meetings, and coordinate appointments.
• Ensure that all meetings are well-prepared.
• Organize and support executive-level meetings and events.
• Coordinate local and international travel arrangements.

Skills

Strong written and spoken English

Strong interpersonal skills

Organizational skills

Problem-solving skills

Adaptability

Discretion

Digital literacy in meeting setups

Education

Bachelor's degree in Business Administration, Management, Communications, or related field

Tools

Tools for meeting setups

Job description

JOB SUMMARY:

The Executive Assistant (EA) serves as a strategic partner providing high-level administrative, operational, and coordination support to ensure the executive office runs efficiently. The role requires exceptional organizational and communication skills, discretion, and the ability to manage multiple priorities in a dynamic environment particularly within the context of a fast-paced power and energy company. The EA also liaises with senior leaders, government agencies, as needed and to the external stakeholders.

Key Functions/Duties and responsibilities:

1. Managers calendar, schedule meetings, and coordinate appointments with internal and external stakeholders.
2. Screen, prioritize, and prepare responses to communications and requests
3. Ensure that all meetings are well-prepared, presentations, and speaking engagements.
4. Organize and support executive-level meetings, board sessions, investor engagements, and government-facing events.
5. Travel and Logistics Management (15%)
6. Coordinate local and international travel, hotel bookings, itinerary planning, and logistical requirements.
7. Prepare travel briefings and ensure seamless execution of engagements.
8. Process travel-related reimbursements and documentation.
9. Special Projects and Assignments (10%)

Qualifications:

• Bachelor's degree in Business Administration, Management, Communications, or a related field
• At least 5+ years of experience supporting C-level executives
• Strong command of professional written and spoken English and Filipino Excellent interpersonal, organizational, and problem-solving skills.
• Ability to maintain discretion and handle sensitive information with the highest degree of integrity
• Willingness to work extended hours, travel occasionally, and adapt to changing priorities
• Digital Savy (Tools and equipment related to meeting setups)
• Strong Personality