Executive Assistant

3BAS Tigers Inc.; Philippines; On-site; PHP 360,000 - 520,000; Full time

Job summary

3BAS Tigers Inc. in the Philippines seeks an organized Administrative Support professional to streamline office operations and compliance tasks.

The role covers administrative duties, permit processing, facilities management, and executive support, collaborating with internal teams and external partners. Strong communication and proactive scheduling are essential to meet deadlines and uphold confidentiality.

Qualifications

• Bachelor's degree in business administration, management or related field.
• 1–2 years of administrative support, executive assistance or facilities management experience are preferred.
• Knowledge of government compliance processes and documentation is an advantage.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong organization, coordination and time management skills.
• Excellent written and verbal communication skills.
• High level of professionalism, integrity and discretion with confidential information.
• Ability to work independently, prioritize tasks and meet deadlines.

Responsibilities

• Provide administrative and clerical support to daily office operations.
• Prepare reports, presentations, correspondence, and other business documents.
• Maintain organized records, filing systems, and confidential documents.
• Process, monitor, and renew company permits, licenses, and government registrations.
• Coordinate with government agencies to ensure regulatory compliance.
• Maintain accurate records of compliance-related documents.
• Assist in managing office facilities, including maintenance, utilities, housekeeping, and security.
• Coordinate with suppliers, contractors, and service providers.
• Monitor and resolve facility-related concerns promptly.
• Assist Management with scheduling, meetings, travel arrangements, and special projects.
• Prepare meeting materials, reports, and presentations.
• Provide administrative support for executive initiatives and business requirements.
• Coordinate with internal departments and external stakeholders.
• Monitor assigned tasks and ensure timely completion of action items.
• Support cross-functional projects and company activities.
• Perform other duties as assigned by Management.

Skills

Time management

Organization

Communication skills

Independent work

Prioritization

Education

Bachelor's Degree in Business Administration or related field

Tools

Microsoft Office

Job description

Key Responsibilities

Administrative Support

• Provide administrative and clerical support to daily office operations.

• Prepare reports, presentations, correspondence, and other business documents.

• Maintain organized records, filing systems, and confidential documents.

Permits, Licenses & Compliance

• Process, monitor, and renew company permits, licenses, and government registrations.

• Coordinate with government agencies to ensure compliance with regulatory requirements.

• Maintain accurate records of compliance-related documents.

Building & Facilities Administration

• Assist in managing office facilities, including maintenance, utilities, housekeeping, and security.

• Coordinate with suppliers, contractors, and service providers.

• Monitor and resolve facility-related concerns promptly.

Executive Support

• Assist Management with scheduling, meetings, travel arrangements, and special projects.

• Prepare meeting materials, reports, and presentations.

• Provide administrative support for executive initiatives and business requirements.

Coordination & Communication

• Coordinate with internal departments and external stakeholders.

• Monitor assigned tasks and ensure timely completion of action items.

• Support cross-functional projects and company activities.

• Perform other duties as assigned by Management.

Qualifications

• Bachelor's Degree in Business Administration, Management, or any related field.

• At least 1–2 years of experience in administrative support, executive assistance, permit processing, or facilities management.

• Knowledge of government compliance processes and documentation is an advantage.

• Proficient in Microsoft Office applications (Word, Excel, and PowerPoint).

• Strong organizational, coordination, and time management skills.

• Excellent written and verbal communication skills.

• High level of professionalism, integrity, and discretion in handling confidential information.

• Ability to work independently, prioritize multiple tasks, and meet deadlines.